GRI Program Assistant (NYU -BERLIN)

Position Summary

The Provost’s Global Research Initiatives programs support research-related activities: faculty and graduate student visits to the sites; dissertation workshops for doctoral students; funding for workshops and colloquia at the sites and on the Square; and housing for international visitors collaborating with NYU faculty. In Berlin, the GRI Program Assistant will be the on-site first contact person to visiting faculty and graduate students and will also provide operational support during summer dissertation workshops.

Further, given the growing interest of NYU faculty to organize conferences and colloquia in Berlin, the GRI Program Assistant will serve as the local liaison coordinating venue reservations, logistics, etc.

Qualifications

Required Education

• Successful completion of a Master’s Degree.

Required Experience

• Previous experience living, working, or studying abroad (preferably in North America).
• Minimum of 2-year experience in event organization or equivalent areas.
• Experience in producing and editing texts in English (such as handbooks, newsletters, etc.).
• Experience working in a research environment.

Required Knowledge, Skills, and Abilities

• Fluency in German and English.
• Excellent intercultural and interpersonal communication skills.
• Service excellence and delivery of high-quality solutions.
• Strong ability to prioritize and multi-task with a creative approach to problem solving.
• A work permit for Germany valid through August 2020.

Preferred Education

• Successful completion of a Master’s Degree in the Humanities and Social Sciences.

Preferred Experience, Skills and Abilities

• Genuine interest in getting to know a very diverse set of international students and faculty every semester.
• Ability to organize and execute academic events for up to 100 participants.

Principal Accountabilities

• 35% – Provide operational support for GRI faculty and graduate students (assistance with visa applications, city registration, housing, doctor’s appointments, establishing contacts with local universities, library services, etc.)
• 25% – Organize dinners, receptions, and other opportunities for GRI fellows to engage with NYU Berlin staff and lecturers as well as with faculty from local German universities for the purpose of familiarizing themselves with Berlin’s academia and exploring opportunities for research collaborations. Organize study breaks and outings for participants of the summer dissertation workshops.
• 20% – Provide logistical support to workshops, events, and other GRI programming as requested by site Director and the Office of the Provost (booking of venues, accommodation & travel).
• 10% – Coordinate visits of faculty, staff, and other guests from New York and other Academic Centers by serving as a liaison.
• 5% – Maintain contact with other GRI programs in London, Florence, Paris, and elsewhere as required, to ensure the smooth functioning of the site and integration of site operations with comprehensive university policies and procedures.
• 5% – Maintain office supplies, manage mail and email correspondence, provide phone support, etc.

Additional Information

The GRI Program Assistant will support on average 30-35 fellows and visiting faculty per year; organize several receptions and other social activities each semester; host up to six conferences annually (the number of events is increasing); and organize 3-4 faculty-initiated book presentations and panel discussions.

Preferred starting date: April 15, 2019

Deadline for applications: March 15, 2019

Candidates must have the unrestricted right to work and live in Germany prior to appointment.

The University is an equal opportunity employer committed to equity, diversity, and social inclusion.

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