Company
TIS GmbH
Location
Type
Mid
Commensurate with experience
Who are we looking for?
01
Completed vocational training/degree in document management or IT
02
5+ years experience in large infrastructure/industrial projects
03
proven experience with common DMG systems and virtual project rooms
Company: TIS GmbH
Professional Overview
T.I.S. GmbH stands as a distinguished consulting and service provider with over two decades of expertise in offshore wind energy. We partner with international clients, delivering critical support in the planning, execution, and quality assurance of complex energy projects, working alongside industry leaders.
We are seeking a highly skilled Senior Document Manager (m/f/d) to join our team, playing a pivotal role in ensuring the professional and efficient management of documentation processes. This permanent position involves working on significant offshore and onshore projects, where you will act as the central interface, instrumental in the success of our ventures.
In this role, you will lead the planning, implementation, and control of project-specific, fit-for-purpose document management (DMG) across the entire document lifecycle. From creation and approval to distribution, filing, archiving, and final handover, your expertise will ensure exceptional documentation quality and seamless project communication. You will be the central liaison connecting project management, PMO, internal departments, and external partners.
Key Responsibilities
- Set up, maintain, and further develop project-specific document management systems (e.g., Aconex, SharePoint, ThinkProject)
- Analyze framework conditions, requirements, internal and external interfaces, and guidelines
- Design and optimize processes for document creation, review, approval, distribution, and archiving
- Collaborate closely with project management, technical departments, and quality assurance teams
- Define and document roles, tools, templates, structures, and filing logic for documentation
- Prepare essential documentation including templates, DMG guidelines, project instructions, and reports
- Provide training and guidance to project teams (e.g., presentations, how-to guides)
- Conduct quality control of incoming and outgoing documents, and meticulously track deadlines and workflows
- Administer the document management system, including user management, access rights, and system maintenance
- Coordinate as-built documentation and ensure its seamless handover to the corporate archive
- Manage interfaces with external partners, such as suppliers
- Ensure compliance and documentation adherence to applicable standards (e.g., ISO 9001)
Eligibility & Requirements
- Completed vocational training or a degree in document management, information technology, or a comparable field
- At least 5 years of professional experience in large infrastructure or industrial projects
- Proven experience in implementing and using common Document Management Group (DMG) systems and virtual project rooms
- Strong organisational skills and structured thinking
- Strong communication skills and a team-oriented approach
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