Office Manager / EA Support in Leonberg

People & Talent Posted October 10, 2026 at 2:40 AM

Company

Wayve

Location

Type

Full Time

Commensurate with experience

Who are we looking for?

• Proven experience in office management/admin
• Exceptional organizational skills
• Strong interpersonal & communication
• Proactive & service-oriented
• Ability to manage multiple tasks
• Proficiency in coordinating suppliers
• Event planning experience
• H&S awareness

Professional Overview

Wayve is at the forefront of building embodied intelligence that moves real vehicles safely, pioneering the ecosystem for a billion machines in the future. This ambitious mission positions us among a select few in AI. Every role, regardless of team, directly contributes to solving this monumental challenge. Join us and make a tangible impact on the future of autonomous technology.

Our Global Workplace team is dedicated to curating exceptional spaces and experiences for Wayve's colleagues, customers, and visitors worldwide. As the Office Manager / EA Support for our Leonberg office, you will be the cornerstone of daily operations, ensuring a safe, welcoming, and smoothly running environment. This role offers the unique opportunity to integrate into a collaborative team, contributing significantly to how our workplaces evolve as Wayve continues its rapid growth.

You will take ownership of the Leonberg office's day-to-day efficiency and vibrancy. This role requires a proactive, service-focused individual eager to support colleagues, coordinate essential services, and provide administrative assistance. If you thrive in a dynamic environment and are passionate about creating an outstanding workplace experience, this is your opportunity to play a pivotal role in Wayve's success.

Key Responsibilities

• Oversee and manage the daily operations of the Leonberg office, ensuring it remains well-presented, fully stocked, and operates efficiently.
• Act as the primary point of contact for colleagues regarding workplace queries and needs, delivering proactive and service-oriented solutions.
• Coordinate and manage relationships with external suppliers, contractors, building management, deliveries, and catering services.
• Prepare meeting rooms and organize comprehensive hospitality arrangements for executive meetings and important customer visits.
• Facilitate a smooth onboarding experience for new starters by preparing desks, managing access, and providing welcome materials.
• Provide vital administrative support to the People team, including handling document posting, printing, and filing.
• Plan, organize, and execute engaging office events, socials, and initiatives designed to foster colleague connection and community.
• Ensure a consistently welcoming and well-organized experience for all customers and visitors to the office.
• Conduct routine health and safety inspections and maintain a safe and compliant workplace environment.

Eligibility & Requirements

• Proven experience in an Office Management, Administrative Assistant, or Executive Assistant support role.
• Exceptional organizational skills and meticulous attention to detail, capable of managing multiple priorities simultaneously.
• Strong interpersonal and communication skills, with a demonstrated proactive and service-focused approach.
• Ability to effectively coordinate external suppliers, manage logistics, and handle various administrative tasks independently.
• Experience in planning and executing internal events or initiatives that enhance workplace culture.
• Familiarity with workplace health and safety protocols and best practices.
• Proficiency in standard office software and tools.
• A collaborative spirit with the ability to work effectively both independently and as part of a team.

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