Executive Assistant / Office Manager - German & English fluency

Summary

As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM\’s schedule and act as the first point of contact for stakeholders.

Tasks

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
• Coordinating travel arrangements and preparing itineraries.
• Drafting and editing correspondence, reports, and presentations.
• Conducting research and preparing briefing materials.
• Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.
• Organizing meetings and events, including logistics and catering.
• Calendar Management.

Requirements

Required Experience, Education, Skills, Training and Competencies

• Have experience in business administration or a related field.
• Be highly organized and detail-oriented.
• Have excellent communication and interpersonal skills.
• German and English language fluency is a must
• Be proficient in Microsoft Office and other relevant software.
• Be able to prioritize tasks effectively while maintaining productivity.

Travel Requirements

• Available for periodic business travel. Approximately 5-10%

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