Executive Assistant / Office Manager - German & English fluency
Join to apply for the Executive Assistant / Office Manager - German & English fluency role at Novanta Inc.
As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders.
Primary Responsibilities
- Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
- Coordinating travel arrangements and preparing itineraries.
- Drafting and editing correspondence, reports, and presentations.
- Conducting research and preparing briefing materials.
- Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.
- Organizing meetings and events, including logistics and catering.
- Calendar Management.
Requirements
- Experience in business administration or a related field.
- Highly organized and detail-oriented.
- Excellent communication and interpersonal skills.
- German and English language fluency is a must.
- Proficient in Microsoft Office and other relevant software.
- Ability to prioritize tasks effectively while maintaining productivity.
Travel Requirements
- Available for periodic business travel. Approximately 5-10%.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Medical Equipment Manufacturing
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