Job Description Summary
Role Summary
The In-Country Japan H2R Services Manager is accountable for leading Japan H2R service delivery across employee lifecycle administration, workforce data management, employee documentation, payroll-impacting upstream processes, service excellence, vendor governance, compliance, operational controls, and continuous improvement. As the country H2R service owner, the role ensures that global People & Organization strategies, PLC standards, service catalogs, operating models, and governance expectations are translated into effective local execution for Japan. The incumbent ensures services are delivered in a compliant, accurate, timely, and employee-centric manner while meeting Japanese regulatory requirements and Novartis governance standards. The role provides direct leadership to the Japan H2R Services team and partners closely with regional shared service team, Country P&O, Payroll Operations, Payroll KK, Global Process Owners, PTDI, external service providers, line managers, and employees. The role is accountable for strengthening service reliability, workforce data integrity, operational readiness, risk management, stakeholder confidence, and continuous service improvement across Japan H2R operations. The incumbent is expected to lead through operational complexity, transformation, and change, ensuring that Japan H2R remains resilient, well-controlled, future-ready, and aligned with the broader PLC and Novartis service strategy. Job Description
Key Responsibilities
A. Country H2R Service Leadership
Lead end-to-end delivery of In-Country Hire-to-Retire services for Japan. Ensure operational execution aligns with global service standards, service catalogs, governance frameworks, and Japanese regulatory requirements. Translate strategic priorities into measurable operational outcomes. Establish service delivery objectives and monitor achievement against agreed performance measures. Serve as the operational authority for In-Country H2R services within Japan. Represent Japan in regional and global H2R governance forums, operational reviews, and strategic discussions. Ensure operational decisions balance employee experience, compliance, quality, efficiency, and business needs. Strengthen stakeholder alignment and service effectiveness by partnering with Country P&O teams, Customer Delivery Excellence (CDE), Payroll Operations, and cross-functional stakeholders. B. Workforce Administration, Data Governance & Documentation Management
Establish robust workforce administration controls ensuring high levels of data integrity and operational accuracy. Oversee employee master data governance activities across all applicable systems. Ensure employee files, statutory documentation, and employment records are maintained in accordance with Japanese legal requirements and Novartis policies. Monitor and improve data quality through structured quality assurance activities. Lead root cause analysis and implement corrective and preventive actions associated with recurring data quality issues. Ensure workforce data supports operational reporting, regulatory compliance, and payroll processing requirements. Maintain governance standards for document retention, archiving, and records management. Ensure H2R operations are executed in accordance with Japanese employment practices, statutory documentation requirements, local language needs, data privacy obligations, and country-specific employee lifecycle requirements. C. Vendor & Third-Party Service Governance
Establish and maintain effective governance frameworks with vendors supporting Japan employee lifecycle services. Conduct regular operational reviews to assess service performance, compliance adherence, issue resolution effectiveness, and employee experience outcomes. Monitor contractual obligations, service level agreements, operational commitments, and vendor performance metrics. Escalate and coordinate resolution of vendor-related service failures, risks, and compliance concerns. Ensure effective coordination of activities across H2R, Payroll KK, Country P&O, Payroll Operations, and external service providers. Lead operational readiness activities involving third-party providers during organizational changes, regulatory updates, technology deployments, and business transformation initiatives. Drive continuous improvement initiatives through collaboration with vendors and internal stakeholders. Ensure vendor-supported processes align with Novartis operational, compliance, and employee experience standards. Provide governance and oversight for payroll-related operational dependencies managed by external providers. Provide operational leadership and country service expertise during vendor selection, transition, implementation, and stabilization activities when applicable. D. Upstream Payroll Readiness Governance
Ensure H2R-owned employee lifecycle transactions, workforce data updates, and documentation processes are completed accura
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In-Country Japan H2R Services Manager Arbeitgeber: Novartis
Novartis in Schaftenau, Österreich, ist ein hervorragender Arbeitgeber, der eine dynamische und unterstützende Arbeitsumgebung bietet. Mit einem starken Fokus auf Mitarbeiterentwicklung und kontinuierlichem Lernen fördert das Unternehmen eine Kultur der Zusammenarbeit und Innovation. Die Möglichkeit, an globalen Projekten zu arbeiten und einen bedeutenden Einfluss auf die Gesundheitsversorgung zu haben, macht Novartis zu einem attraktiven Arbeitsplatz für Fachkräfte im Bereich Regulatory Affairs.
