Project Enablement & Effectiveness

Job Description Summary

The Project Enablement & Effectiveness Manager, US Medical Affairs, based in the Mexico Novartis Operations Center (MX No CC) reports to the Program Manager Director, is responsible for leading the successful planning, execution, monitoring, and delivery of strategic, operational, and transformational initiatives that support US Medical Affairs.

The role serves as a trusted partner to Medical Affairs leaders and cross-functional stakeholders, ensuring projects are delivered on time, within scope, within budget, and in compliance with organizational standards.

The Project Enablement & Effectiveness Manager will drive project governance, financial oversight, stakeholder alignment, risk mitigation, and change management activities while coordinating resources across a highly matrixed global environment.

This individual must combine strong project management expertise with a consulting mindset, the ability to influence without authority, and proven experience translating strategic objectives into actionable plans and measurable business outcomes.

The role requires a highly collaborative professional who can manage multiple priorities simultaneously, navigate ambiguity, and continuously identify opportunities to improve operational effectiveness, ways of working, and organizational performance.

Job Description

• Project Planning & Delivery
• Lead end-to-end execution of Medical Affairs projects, ensuring delivery against agreed scope, timelines, budget, quality, and business objectives.
• Develop and maintain detailed project plans, milestones, deliverables, resource requirements, and success metrics.
• Manage project lifecycle activities from initiation through closure, ensuring alignment with strategic priorities.
• Monitor project performance and proactively address delays, dependencies, and resource constraints.
• Facilitate project meetings, document decisions, and track action items to ensure successful execution.
• Drive project financial management, including budget monitoring, forecasting, cost management, and change requests.
• Stakeholder & Cross-Functional Leadership
• Serve as the primary point of contact for project stakeholders and business partners.
• Build trusted relationships with Medical Affairs leaders, Program Managers, Finance, Resource Management, Compliance, Operations, and external partners.
• Facilitate alignment across cross-functional teams and ensure effective communication throughout project execution.
• Influence stakeholders at multiple organizational levels to drive decision-making and project outcomes.
• Deliver executive-ready presentations, status reports, recommendations, and business updates.
• Governance, Risk & Compliance
• Ensure adherence to project management methodologies, governance frameworks, and organizational standards.
• Identify, monitor, and mitigate project risks, issues, assumptions, and dependencies.
• Escalate critical risks appropriately and drive resolution plans.
• Ensure compliance with applicable Novartis policies, procedures, quality standards, and regulatory requirements.
• Support audit readiness and project documentation best practices.
• Operational Excellence & Transformation
• Support organizational transformation, operating model evolution, and continuous improvement initiatives.
• Apply structured problem-solving and consulting methodologies to address complex business challenges.
• Drive adoption of new processes, tools, technologies, and ways of working.
• Identify opportunities to improve efficiency, scalability, project execution, and stakeholder experience.
• Support implementation of strategic initiatives that enhance Medical Affairs operational effectiveness.
• Team Collaboration & Capability Building
• Coordinate project resources across multiple teams and functions.
• Foster a culture of accountability, collaboration, inclusion, and continuous improvement.

Education

• Bachelor's degree in Business Administration, Life Sciences, Engineering, Technology, Finance, or a related field.

Experience

• Minimum 5-7 years of experience in Project Management, Program Management, PMO, Business Operations, Consulting, Transformation, or Strategic Initiatives.
• Demonstrated experience leading complex cross-functional projects in a global matrix organization.
• Proven experience managing project scope, timelines, budgets, risks, dependencies, and stakeholder communications.
• Experience coordinating multiple workstreams and project resources simultaneously.
• Experience delivering projects using structured project management methodologies.
• Technical & Professional Skills
• Strong project planning, organization, prioritization, and execution skills.
• Advanced stakeholder management and influencing capabilities.
• Exceptional written, verbal, facilitation, and presentation skills.
• Strong analytical thinking, problem-solving, and decision-making abilities.
• Ability to operate independently in a fast-paced and ambiguous environment.
• Advanced proficiency in Microsoft Power Point, Excel, Teams, and othe
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