Senior Project Manager (m/f/d)

Hey there!

We’re Numa, a forward-thinking hospitality brand redefining how people discover cities.

We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe’s most vibrant neighbourhoods.

We’re not just transforming the guest experience—we’re revolutionizing the hospitality industry from the inside out.

Our cutting-edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences.

At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture.

As part of our team, you’ll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact.

We’re committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

Your Mission

As part of our Project Management team, working closely with Design, ICT, Real Estate and Legal, you’ll play a vital role in shaping our project delivery processes and ensuring exceptional execution.

You’ll oversee design, planning, and delivery for our refurbishment and development projects, with responsibilities that include:

• Evaluating potential new properties and conducting technical due diligence.
• Analysing existing plans and reports in areas like architecture, fire safety, MEP, and ICT.
• Assessing the feasibility of implementing Numa standards (design, finishes, FFE, MEP, ICT).
• Forecasting budgets and timelines.
• Negotiating lease and vendor contracts

Planning and Execution

• Managing multiple projects at different stages simultaneously, potentially across several EU countries — understanding and adapting Numa’s brand standards to local regulations.
• Leading project execution through effective project management tools and techniques.
• Acting as the main external contact for developers, planning teams, contractors, and vendors.
• Managing coordination, scope changes, and progress with contractors or developers, and holding regular meetings with detailed reports.
• Overseeing construction and refurbishment works carried out by the landlord — managing the landlord’s progress and overall timeline, and flagging major issues or delays that could impact Numa’s handover.
• Leading internal coordination with Design, ICT, Procurement, Finance, Operations, Distribution, Revenue, and Legal teams.
• Organizing weekly meetings, managing interdependencies, and resolving conflicts.
• Setting up, monitoring, and updating project timelines.
• Establishing and managing budgets, tracking scope, payments, and financial targets.
• Ensuring lease contract compliance and reporting project performance to senior management.
• Conducting site walkthroughs to check for quality and adherence to Numa standards.
• Managing the snagging process and final project handover from the landlord to Numa

Launch

• Developing launch strategies and plans, including dates, local requirements, and operational setup.
• Coordinating all departments involved in the launch (Operations, Distribution, Legal, Finance, Revenue).
• Managing deliveries and installations of furniture, key systems, ICT, FFE/OSE distribution, signage and other collateral, and setting up utility service contracts once the asset has been delivered to Numa.

Managing final snagging and handover to operations teams, ensuring quality assurance.

Post-Launch

• Following up on issues during the first months after launch, coordinating with the GX and OPS teams to resolve them.
• Identifying and implementing workflow improvements and tech enhancements.
• Conducting post-launch reviews and implementing best practices to optimise efficiency.
• Finding time- and cost-saving opportunities for future projects

ABOUT YOU

• University degree in Engineering, Architecture, Construction, Real Estate, Business
• Management, or related fields.
• 5+ years of relevant experience in architecture, real estate, or construction, ideally
• with experience at a similar company or developer.
• Strong relationship-building skills with external partners.
• Excellent stakeholder management and communication abilities.
• Creative problem-solving skills and a keen eye for detail.
• Ability to handle multiple projects and work well under pressure.
• Proficiency in project management tools (Google Suite, Asana, Notion, etc.).
• Knowledge of planning/construction norms, regulations, and contract law.
• Willingness to travel to project sites regularly.
• Fluency in English and German (required); other European languages are a plus
• ABOUT OUR OFFER

Empower your career

Thrive in a fast-paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.

Experience our brand

Immerse yourself in the Numa lifestyle with a complimentary stay.

Share the love with friends and family through exclusive discounts on our stylish apartments.

Connect with a global community of colleagues at our inspiring team-building events.

Numa values the diversity of the people it hires and serves.

Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths.

We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

For more information on the processing of your personal data, please see our Privacy Notice.

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