Executive Management Assistant (m/f/d)

Mitarbeitende im Headoffice

Berufserfahrene

Vollzeit

Veonet GmbH - Claudius-Keller-Strasse 3 A - 81669 München

About us

Veonet is Europe’s leading ophthalmology network, committed to providing the highest standards in eye care and surgery. With nearly 300 practices, centres and clinics across Germany, the United Kingdom, the Netherlands, Switzerland, Spain, Portugal and Ireland, Veonet unites over 5,600 employees who perform more than 2.5 million consultations and 700,000 eye surgeries annually. Veonet provides patients with lifelong, healthy vision by offering a full spectrum of eye care services, such as cataract surgery glaucoma treatment, retinal care, and pediatric ophthalmology. We integrate advanced technology and clinical expertise across our markets to deliver high-quality outcomes and best in class patient satisfaction.

To strengthen our corporate team in Munich, we are looking for a highly organized and proactive Executive Management Assistant (m/f/d) to support our Group Management Team. The role includes support to the C-suite, management of Veonet’s corporate office and day-to-day co-ordination of HR, legal and company secretarial matters on behalf of the Veonet Group team. Some prior experience of HR and legal matters would be beneficial. The role works alongside a second Executive Management Assistant who takes the day-to-day lead in supporting the Group CEO.

Your responsibilities

• Provide comprehensive administrative and organizational support to the Executive Management Team (C-suite)
• Serve as a central communication interface between the Executive Board, departments, subsidiaries, and external partners in both German and English
• Assistance with legal activities and various company secretarial tasks
• Handle document and data management, including maintenance of confidential corporate records, coordination of legal matters, and liaison with law firms, notaries, and authorities
• Oversee signature and invoice workflows, including pre-accounting and cost centre allocation
• Manage all HR-related activities, such as onboarding and offboarding of employees, coordination of HR projects and special tasks
• Manage complex calendars, schedule and coordinate meetings, business trips, and board/shareholder meetings in an international environment
• Manage day-to-day corporate office operations, including internal communications and process optimization and develop and improve internal office management structures, manage external service providers, and negotiate contracts
• Take responsibility for the Travel Management of the holding company, including travel bookings, expense reports, and vendor negotiations
• Prepare and edit presentations, reports, and decision documents for internal and external stakeholders
• Independently manage and coordinate special projects such as office improvements, IT initiatives, events and team activities

Your profile

• Completed commercial training or university degree in business administration or a related field
• Several years of professional experience as an Executive Assistant or in a comparable role, ideally within an international organization
• A background as assistant in a legal, notarial, or law firm environment is considered an advantage
• Knowledge or prior experience in HR and legal coordination is a plus
• Strong organizational skills with a proactive, hands-on mentality and a high sense of responsibility
• Excellent communication skills in German and English, both written and spoken
• Proficient in MS Office 365 and modern collaboration tools
• Discretion, integrity, and a professional demeanour at all times
• Structured, precise, and solution-oriented working style combined with service excellence and team spirit

What we offer

• A varied and responsible position in a dynamic, international healthcare group
• Close collaboration with senior leadership and insight into strategic decision-making processes
• Flexible working hours and the option for remote work
• The position can be filled at 80–100% capacity
• A modern office environment in Munich close to Ostbahnhof
• Attractive benefits and development opportunities within a growing European network

Interested?

If you are looking for a challenging and rewarding role in which you can actively contribute to the success of an international organization, we look forward to receiving your application via our careers portal or by email at HR@veonet-group.com.

Ansprechpartner

Ihr Recruiting-Team
bewerbung@osg.de

Telefon: 0911 376 65 804