Executive Assistant | Growing Marketing Agency | Remote

We're one of the fastest-growing Shopify Retention Agencies in the space, and the brands we work with love us for it. We've doubled our headcount in the last 4 months and are now a team of 50 people. And we're not stopping here.

That's exactly why we're hiring. We're looking for someone who sees what needs doing and just does it - no hand-holding, no waiting to be told. You'll work closely with the Founder to take real work off his plate and partner with our Head of People on building the team and an exceptional culture. Two fronts, one person who makes them all run smoother, with a clear runway into a Founder's Associate role as you take on more.

We're a remote-first company, so you're free to work whenever suits you best, just make sure you're online from 12-5pm CE(S)T so we can stay in sync with the team and clients.

What you'll do: Founder Support

Run inbox across Slack, email, and LinkedIn - you know what's urgent before it's flagged

Own the calendar and meeting prep, so nothing catches him off guard

Chase open points and priorities - you're the reason nothing falls through the cracks

Handle organizational topics: reservations, team travel, and external & internal events

Coordinate and repurpose our marketing content across platforms, keeping everything posted and on-brand

Jump on whatever the founder's latest idea is - expect the unexpected, and enjoy it :)

People

Manage contracts and other important admin tasks across the team

Help the People team get more out of the tools we already have, and find ways to work more efficiently (AI, automations, etc.)

Screen candidates, source talent, keep the pipeline moving

Take on People projects, admin, research, documentation, and earn more ownership as you prove yourself

What we're looking for (non-negotiable):

Ideal experience: a similar EA/ops role in a fast-growing environment

You deliver what you say you will, without being chased

You're confident enough to chase the founder when something's overdue - no waiting around, no being intimidated

You're organized enough to run multiple workstreams at once without dropping any of them

You own your mistakes and act on feedback instead of nodding and repeating them

You handle sensitive and confidential information with discretion

You're into technology and comfortable picking up new tools and AI

You're genuinely interested in marketing and business, and how a company actually grows

You're hungry to grow into a Founder's Associate role

You’re a strong communicator with excellent English

You can commit to being online 12-5pm CE(S)T

What you'll get:

Competitive salary

Generous paid time off

A driven and positive team

Fully remote - work from wherever you do your best work

A real growth path from Executive Assistant to Founder's Associate

A front-row seat to how a fast-growing agency is actually built

Daily, direct access to the Founder and Executive Team - you'll see every decision made in real time, not filtered through five layers of management

This is for you if:

You spot what needs doing before anyone asks, and just do it

You want variety - a founder's calendar one hour, a LinkedIn post the next, a candidate screen after that

You want to earn your way into more ownership, not have it handed to you

You take pride in the details nobody else notices until they go wrong

This is not for you if:

You need a job description to tell you exactly what to do every day

You want a narrow, single-lane role

You wait to be told twice

Speak soon

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