Office & Operations Associate (m/f/d)

• Employment: Part-time, approximately 20 hours per week
• Working days: Monday to Thursday, Fridays off
• Work model: 100% on-site

Olive Robotics develops advanced sensor technology and embedded AI solutions for intelligent robotic systems.

We are a growing international team that values technical excellence, practical solutions, personal responsibility, and close collaboration.

Role Description We are looking for an organized, reliable, and hands-on Office & Operations Coordinator to support our daily business activities and keep our office operations running smoothly.

Your responsibilities will include

• Organizing invoices, receipts, reimbursements, and documents for our tax advisor
• Supporting preparatory bookkeeping and basic invoicing processes
• Packing and shipping customer orders
• Receiving, checking, and organizing incoming parcels and deliveries
• Coordinating purchases, suppliers, office supplies, and recurring orders
• Maintaining parts and inventory records in ERPNext
• Organizing the office, kitchen, laboratory, storage, and production areas
• Supporting the CEO and team with administrative and operational tasks
• Preparing correspondence, reports, forms, and internal documentation
• Assisting with student and employee documentation using existing templates
• Supporting meetings, visitors, business travel, events, and team activities
• Following up on open tasks and helping improve internal workflows

This is a varied and practical role combining administration, logistics, office organization, inventory management, and executive support. Qualifications

• Previous experience in office administration, operations, logistics, purchasing, or a similar role
• Strong organizational skills and attention to detail
• Reliable, proactive, and comfortable working independently
• Confident using spreadsheets, email, calendars, and standard office software
• Experience with ERP systems, preferably ERPNext, is an advantage
• Basic knowledge of invoicing, expenses, or preparatory bookkeeping
• Fluent German and English
• Comfortable handling both administrative and practical office tasks
• Professional and discreet when working with financial, contractual, or personnel information
• Experience in a technology, engineering, or startup environment is beneficial

What We Offer

• A varied role with real responsibility
• A four-day working week from Monday to Thursday
• Fridays off
• Direct collaboration with the CEO and engineering team
• A friendly and international working environment
• The opportunity to shape and improve internal company processes
• Free coffee, drinks, and snacks to keep you energized throughout the day
• Exposure to robotics, embedded AI, international customers, and technology events

Please apply through Linked In with your CV, a short introduction, your possible starting date.