Executive Assistant to Chief Executive Officer

ppAs a leading provider of AI-powered extended managed detection and response (MXDR) services, Ontinue is on a mission to be the most trusted, 24/7, always-on security partner that empowers customers to embrace the future by using AI to operate more strategically, at scale, and with less risk. We believe that the combination of AI and human expertise is essential for delivering effective managed security that is tailored to a customer’s unique environment, operational constraints, and risks. /ppOur MXDR service combines powerful proprietary AI with a one-of-a-kind collaboration model to continuously build a deep understanding of our customers’ environments, informing how we prevent, detect, and respond to threats. Our unrivaled Microsoft expertise allows customers to achieve these outcomes with the Microsoft Security tools they already own. The result is highly localized managed protection that empowers security teams to be faster, smarter, and more cost efficient than ever before. /ppContinuous protection. AI-powered Nonstop SecOps. That’s Ontinue. /ph3Your Mission /h3pWe're looking for a highly organized, proactive Executive Assistant to support our CEO and C-level team. In this role, you'll act as a trusted partner to leadership, using strong judgment, discretion, and business acumen to navigate a fast-moving environment. You bring excellent communication skills, the ability to manage competing priorities, and a proactive mindset that anticipates needs, solves problems, and keeps things moving with urgency and professionalism. /ph3What You'll Do: /h3h3Executive Support and Partnership /h3ulliManage complex, ever-changing calendars for the CEO (based in Zurich) and C-level team /liliAct as a key point of contact between executives, internal teams, and external partners /liliServe as a gatekeeper and time advocate to ensure priorities are clear and schedules run efficiently /liliSupport leadership effectiveness through strong operational awareness and responsiveness /liliCoordinate CEO-related internal, customer, and partner events and workshops /li /ulh3Travel and Logistics /h3ulliCoordinate domestic and international travel end-to-end, including flights and accommodations /liliAnticipate travel needs and ensure executives are fully prepared and supported /li /ulh3Administrative Support /h3ulliManage C-level expense reporting and reimbursements with accuracy and timeliness /liliHandle administrative tasks with strong organization, discretion, and attention to detail /liliSupport ad hoc requests and shifting priorities as needed /li /ulh3Board and Leadership Coordination /h3ulliCoordinate logistics for global board meetings, including scheduling and preparation /li /ulh3Requirements: /h3h3Experience /h3ulliAt least 5+years’ experience in a global EA role supporting C-suite Executives in a fast-paced environment and under pressure /liliExtensive experience of logistics management including complex schedules and international travel arrangements /liliStrong business acumen and understanding of operational priorities /li /ulh3Skills /h3ulliStrong self-starter that can take a task and run with it with limited supervision from the executive /liliAdaptable and able to work with limited information and ambiguity /liliVery strong interpersonal skills, particularly with executive and senior management both internally and externally /liliAcute attention to detail and commitment to delivering excellence in a fast-paced environment /liliPolished verbal and written communication skills at all levels, including when managing requests for CEO time /liliProven ability to independently see projects through to completion /liliAbility to think creatively with a sense of urgency and adapt quickly to changing needs and priorities /liliComputer literacy and proficiency in using the Microsoft Office Suite /liliAbility to show flexibility and responsiveness to emails/texts/phone calls. /liliAvailability to perform job duties outside of normal business hours when vital. /li /ulh3Attributes / Personality /h3ulliPassionate individual with a genuine inclination for helping others succeed, able to relate to people of all business levels /liliProactive, resourceful, and efficient in resolving problems and conflicts with a high sense of professionalism and collaboration /liliAble to maintain high levels of confidentiality /liliDisplays strong sensitivity towards cultural diversity and demonstrates a global mindset /liliAdapt to a fast-paced, constantly evolving environment. /li /ulh3What We're Looking For /h3ulli7+ years of experience supporting C-level executives in a fast-paced, global environment /liliExperience in a technology company is a plus /liliStrong ability to manage complex schedules and international travel logistics /liliExcellent communication skills with the ability to operate with discretion and professionalism /liliHighly organized, proactive, and able to manage multiple priorities with ease /liliStrong business acumen and comfort working in ambiguity /liliAdvanced proficiency in Microsoft Office and standard business tools /liliFlexible, responsive, and willing to support outside of standard business hours when needed /li /ulh3What we offer: /h3pWe have been recognized as a top place to work! In addition to a competitive salary, we also offer great benefits and access to management and Microsoft training. /ppCome as you are! We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. Ontinue welcomes and encourages diversity in the workplace regardless of race, gender, religion, age, sexual orientation, disability, or veteran status. /p /p #J-18808-Ljbffr