Opportunity or Team D escription
The Grants Officer will manage complex strategic grantmaking activities, including grant triage, due diligence, monitoring, compliance and close out. The role will also conduct the e quivalency d etermination process , support non-US funded grant administration and address conflicts of interest, sanctions , and data privacy requirements.
Role Purpose
The Fixed-Term Grants Officer will provide specialist capacity across complex strategic grant-making activities, with particular responsibility for processing e quivalency d eterminations and reviewing and closing non-US funded grants. The role will conduct pre- and post-award due diligence, monitor grant compliance, maintain accurate grant data, and address sanctions, conflicts of interest (COI) , data privacy and wider regulatory risks. The Grants Officer will also support urgent leadership directed grants and help ensure that grantmaking activities are delivered accurately, efficiently and in accordance with funding entity requirements and Open Society policies.
Key R esponsibilities
- Conduct and train staff on Grants Management processes for equivalency determination .
- Contribute to planning the annual funding cycle to estimate funding resource allocation requirements throughout the year .
- Liaise with Finance and Accounting & Compliance on Open Society audits and in preparing financial statements .
- Conduct pre-award and post-award due diligence to ensure that grants are consistent with funding entit y requirements, comply with Open Society FOSI requirements and foundation policies for Opportunities and other grantmaking programs .
- Coordinate with Opportunit y and other program staff to ensure proposal compliance review, structure of grant award, issuing of grant letters, payments and amendments, and the review of reports and closeout of grants are timely and efficient .
- Educate and train Grants Management and Open Society staff on grant award compliance, grantmaking process and procedures, GrantSmith , and Power BI .
- Collaborate and serve as a resource to Grant Associates and other Grants Management colleagues .
- Conduct Grants Management processes for Office of Foreign Assets Control ( OFAC ) and COI compliance .
- Assist in processes for data privacy .
- Assure integrity of data in the grantmaking system and provide reporting and analysis .
- Monitor grant payment schedules and program budgets .
- Liaise with Communications, Finance, Information Technology, Office of General Council, and other departments and outside organizations and/or affinity groups on matters of shared interest .
- Develop, document, revise and implement Grants Management policies, procedures, documents, templates, and multimedia materials .
- Participate in staff meetings .
- Manage internal Grants Management operations .
- Contribute to special projects.
The ideal candidate (essential criteria)
Essential Education
- A university degree at BA or BSc level.
Relevant professional experience within a large and complex nonprofit, foundation , or international grantmaking organi z ation.
Demonstrable experience making and administering grants to organi z ations and/or individuals.
Direct, hands-on experience processing e quivalency d eterminations and working with specialist vendors.
Demonstrable experience processing and closing non-US funded grants.
Experience reviewing grant reports and conducting pre-award and post-award due diligence.
Experience applying OFAC sanctions, conflicts of interest or comparable grant compliance controls.
Strong understanding of good grantmaking practice and how grantmaking supports program strategy.
Demonstrated proficiency using GrantSmith and Power BI, or closely comparable grantsmanagement and reporting tools.
Strong analytical skills and the ability to use data and evidence to make informed decisions.
Proven project management, organi z ational and prioriti z ation skills.
Excellent written and spoken English and German.
Availability to travel approximately 50 % to office under the applicable hybrid-working model .
Essential Experience
A university degree at BA or BSc level.
Relevant professional experience within a large and complex nonprofit, foundation or international grantmaking organi z ation.
Demonstrable experience making and administering grants to organi z ations and/or individuals.
Direct, hands-on experience processing Equivalency Determinations and working with specialist ED vendors.
Demonstrable experience processing and closing FOSI grants.
Experience reviewing grant reports and conducting pre-award and post-award due
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