Role Description
This full-time Office Administrator role at Plan A Productions is an on-site position based in Zurich, Switzerland. The Office Administrator supports daily office operations by managing schedules, organizing meetings, and maintaining office records and documentation. Responsibilities include coordinating incoming and outgoing correspondence, handling phone and email inquiries, and welcoming visitors in a professional manner. The role involves overseeing office supplies and equipment, liaising with vendors and service providers, and ensuring a well-organized, efficient, and safe working environment. The Office Administrator also assists internal teams with administrative tasks, supports basic finance or HR processes as needed, and contributes to continuous improvement of office workflows and procedures.
Qualifications
- Strong Office Administration and Administrative Assistance skills, including organizing records, managing calendars, and supporting daily operations.
- Proficiency in handling Office Equipment and using standard office software (e.g., word processing, spreadsheets, email, and collaboration tools).
- Excellent Communication skills for clear written and verbal interactions with colleagues, partners, and visitors.
- Customer Service skills with a professional, courteous approach to internal and external stakeholders.
- High attention to detail, reliability, and the ability to prioritize tasks in a fast‑paced environment.
- Fluency in German and English
- Previous experience in an office administration or similar role, preferably in a creative, production, or media-related environment.
- Relevant vocational training or a degree in business administration, office management, or a related field is an advantage.
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