People Operations Intern in Madrid

About this role

The Challenge

The person joining this role will provide administrative and operational support to the People team, contributing to the management and smooth execution of the team’s different processes.

Their main goal will be to support the tracking, updating and coordination of administrative tasks related to people management, helping ensure the smooth running of the department and providing support to both the People team and employees on matters related to internal processes and procedures.

Key Responsibilities

• People administration and employee documentation management.
• Administrative support throughout recruitment processes.
• Support and follow-up across onboarding and offboarding processes.
• Management and updating of information across People tools and platforms.
• Administrative coordination of Occupational Health & Safety processes.
• Support in the organisation and coordination of culture initiatives, team activities and internal communications.

People Administration

• Keep employee information up to date in the HR management system (HRM), as well as in the relevant OneDrive files and documentation, with particular attention to new joiners, leavers and changes in employees’ circumstances.
• Keep public information regarding the internal processes and procedures managed by the People team up to date in Confluence.
• Prepare and maintain the annual working calendars for the company’s different workplaces.
• Manage and monitor the annual renewal of employees’ medical examinations.

Administrative Support for Recruitment Processes

• Publish open positions in the HR management system (HRM).
• Record in the ATS any applications received through channels other than the standard direct application process.
• Support the Recruitment team in coordinating and organising interview schedules and meetings with candidates.

Onboarding and Offboarding Support

• Initiate and coordinate the administrative tasks required for new employees joining the company.
• Follow up with the external labour/payroll provider on the necessary Social Security registration procedures and preparation of employment documentation.
• Prepare and manage the applicable employment documentation, as well as any corresponding contract addenda.
• Prepare and send the Welcome Pack, where applicable.
• Manage employee registrations across the flexible benefits, health insurance, Edenred and Occupational Health & Safety platforms.
• Coordinate the collection of company equipment during the offboarding process.

Administrative Management and Internal Coordination

• Keep track of and maintain up-to-date stock levels for work equipment and Welcome Packs.
• Provide administrative and coordination support for other initiatives and projects led by the People, Culture & Organisation team.

About us

Plenit (formerly Jotelulu) is the Operating Platform for IT Service Providers. We help any type of IT company run, scale, and grow their business on top of our own sovereign infrastructure, with a footprint across Europe and the Americas.

Our ambition is to become the platform where IT companies can run their entire business. From technology and operations to go-to-market, Plenit covers the end-to-end needs of an IT partner across the services they deliver to their customers. Powered by agentic AI, the platform connects, automates, and orchestrates these capabilities in a way that traditional Cloud, Marketplace, or IT management platforms do not.

Five years in, we are across four countries and growing fast. We are building something ambitious, but we want to do it in a simple, pragmatic way, staying close to our partners and obsessed with their success. That is exactly why we are bringing this role on now.

What Plenit offers

At Plenit, we offer a place where you can do great work, keep growing, contribute to something meaningful, and be part of shaping the project. We trust our people, give them the space to take ownership, and believe that working as one team and creating a great working environment make all the difference.

Here’s what you can expect when you join us:

Flexibility that works
We believe people do their best when work can adapt to their lives. That’s why we offer flexible working hours and different ways of working, including remote and hybrid options depending on your role and team.

More moments to enjoy
Some days are simply meant to be enjoyed. In addition to your annual leave, we offer extra company days off throughout the year, giving you more time to rest, recharge, and make the most of those moments.

Your health, covered
Taking care of our people is part of how we do things. That’s why Plenit provides private health insurance, fully paid for by the company.

Keep growing
We want Plenit to be a place where you can keep learning, take on new challenges, and continue growing professionally. You’ll have opportunities to develop within the company and keep building on your skills and experience.

You’ll also receive an annual learning budget that you can use for training, courses, certifications, and other resources that support your professional development.

A great place to connect
Our Madrid office is located in the heart of the city and offers a welcoming, collaborative, and energetic environment where you can work, share, and spend time with the team. You’ll also find great coffee and fresh fruit.

A culture built on trust
We believe in doing things well, taking ownership, supporting one another, and enjoying what we build. We value open and honest communication, different perspectives, and working together to keep moving forward. Our culture isn’t just something we talk about; you’ll experience it every day in how we collaborate, contribute, and make things happen.