Anforderungen
- Professional experience in Executive Assistance, Management Assistance, Office Management or a comparable hands-on coordination role
- You genuinely enjoy providing excellent executive support and are comfortable being the person who keeps both the Managing Director and the office organized
- German at native or near-native level and a strong understanding of German/European culture and business practices
- Very good Chinese language skills combined with a strong personal, academic or professional connection to China
- Strong English skills and confidence communicating in an international business environment
- Ideally, you have lived, studied or worked in different countries or cultural environments and feel comfortable navigating different cultures
- Commercial training, a university degree or a comparable qualification is welcome, but not essential
- We are also open to candidates from highly service-oriented international environments, such as hospitality, who have developed strong organizational and coordination skills
- Excellent organizational skills combined with a pragmatic, hands-on mentality
- Comfortable switching between C-level support, international coordination and everyday office administration
- You do not wait for perfectly defined responsibilities but see what needs to be done and take ownership
- Confident, approachable and service-oriented personality with strong communication skills
- Independent way of working, sound judgement and discretion
- Comfortable working in a small and growing international team, where responsibilities will naturally evolve over time
- German
- Chinese
- English
Aufgaben
- Provide proactive and reliable support to the Managing Director in his day-to-day business
- Manage complex calendars, meetings, business trips and international travel arrangements
- Prepare and follow up on meetings, appointments, presentations and relevant documentation
- Coordinate priorities, deadlines and action items and ensure effective follow-through
- Handle confidential information and correspondence with professionalism and discretion
- Take responsibility for the day-to-day organization of the Munich office
- Act as a central point of contact for the local team and ensure that everyday office matters run smoothly
- Manage office supplies, orders and general procurement
- Coordinate telephone, mail and other administrative office matters
- Coordinate external service providers, suppliers and partners
- Support administrative processes such as onboarding, payroll preparation and employee documentation
- Organize practical requirements for new employees and support them during their onboarding
- Take care of the small but important operational topics that come with running and building a new office
- Coordinate communication and workflows between the German organization, headquarters in China and international stakeholders
- Support the Managing Director with projects and operational topics related to the development of the German entity
- Help establish practical processes and structures as the organization grows
- Take ownership of special projects and ad-hoc topics, from straightforward administrative tasks to more complex coordination assignments
