Program Manager (f/m/d) - IQST

T he Center for Integrated Quantum Science and Technology ( IQST , www.iqst.org ) is dedicated to the development of innovative technologies based on quantum physics. Founded in 2014, IQST brings together researchers from physics, chemistry, engineering and life sciences, working across the University of Stuttgart, the University of Ulm, the Max Planck Institute for Solid State Research, the Karlsruhe Institute of Technology (KIT), and other universities in Baden-Württemberg.

Join us as
Program Manager (f/m/d)
to support the coordination of academic programmes, training initiatives, and research activities at IQST.

Your responsibilities:

As Program Manager, you will support the planning, implementation and administration of interdisciplinary activities at IQST.

Programme Coordination & Science-Related Activities

• Content-related and conceptual coordination of IQST programmes, with a particular focus on the IQST Graduate School
• Development, planning, and implementation of interdisciplinary qualification formats for early-career researchers in line with subject-specific and research-related requirements
• Coordination and content oversight of internal application and selection processes, including communication with applicants and reviewers
• Preparation of science-related interim and final reports, including structured documentation of progress, outcomes, and use of funds
• Strategic contribution to the further development of training formats and industry-facing programmes in close collaboration with IQST committees and scientific partners
• Editorial maintenance and development of IQST’s communication channels to increase visibility of scientific activities
• Organisation and delivery of public scientific events, representation of IQST at national and international fairs, conferences, and networking events

Administrative & Organisational Tasks

• Support in the operational implementation of IQST’s annual activities and optimisation of internal workflows
• Maintenance and preparation of programme-related documentation for internal and external stakeholders
• Administrative coordination of events, including scheduling, venue/technical arrangements, and liaison with service providers
• Documentation of expenses, monitoring budgets, and preparing financial information for funding reports
• General organisational and logistical support for events, guest programmes, collaborations, and onboarding processes for new researchers

Your profile:

• A university degree (MSc or PhD) in physics or another natural or engineering science, preferably with a background in quantum science and technology
• Excellent organizational skills and the ability to prioritize and coordinate multiple workflows
• Clear and professional communication skills in English (oral and written); German is a plus
• A proactive, solution-oriented working style and team mindset
• Initial experience in academic or scientific administration, ideally in an interdisciplinary environment

What IQST offers you:

• A meaningful and varied position at the interface of science, management, and education
• Insight into cutting-edge quantum research and participation in a vibrant academic network
• The chance to shape and contribute to emerging training structures in the quantum sciences
• A collegial and supportive working atmosphere with space for personal initiative
• A flexible work environment (partly remote work possible)
• A workplace at the University of Stuttgart with access to university facilities (e.g. canteen, university sports, further education) and public transport allowance

How to apply

Application Process :

Please send your complete application (CV, motivation letter, certificates) as a single PDF file by 14.09.2025 to:

University of Stuttgart – IQST Prof. Dr. Stefanie Barz
Pfaffenwaldring 57, 70569 Stuttgart
E-Mail: office@iqst.org

If email submission is not possible, applications can be sent by post to the address above. Please do not submit original documents, as application materials will be destroyed in accordance with data protection regulations once the procedure is complete.

The University of Stuttgart is committed to increasing the proportion of women and encourages women to apply. Severely challenged persons will be given preference in case of equal qualifications. Full-time positions are generally divisible. Recruitment is carried out by the Central Administration. For data privacy information under Article 13 GDPR, please refer to:
www.uni-stuttgart.de/en/privacy-notice/job-application

IQST

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