Part-Time Office Administrator / Reception (m/f/d)

About Us:

At Rakuten Symphony, we re-imagine telecom – a breakthrough for operators in the convergence of IT and telecom. Our team is made up of highly motivated professionals who are passionate about what they do. We pride ourselves on fostering a collaborative, inclusive, and forward-thinking work environment where your expertise will be valued and your contributions will make a difference.

KEY RESPONSIBILITIES:

• Represent Rakuten Symphony as our main receptionist
• Greet visitors and guests and directing them to the appropriate persons or departments.
• Manage meeting rooms, including reservations and preparation.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Assist with ensuring a safe, clean, and functional environment.
• Act as liaison between employees and any outside vendors needed to resolve problems.
• Set up, maintain, and organize central files, information, filing, and messages in office.
• Manage office supplies and orders for the office.
• Coordinate travel arrangements for visitors.
• Ensure compliance with security standards and procedures at the reception.
• Perform other duties related to general administration as assigned.

MINIMUM QUALIFICATIONS:

• Proficient in Microsoft Office or related tools necessary to create and maintain written communication
• Strong internal and external relationship-building skills using effective verbal and written communication.
• Solution-oriented with excellent organizational skills and attention to detail.
• Ability to communicate fluently in German & English.
• Available to work on-site at least three to four days a week, 18-20 hours per week (flexible arrangement in collaboration with office manager).

In our efforts to support the employment of individuals with disabilities (Schwerbehinderte oder gleichgestellte Personen), we greatly welcome applications of disabled candidates . We offer a healthy and interesting work environment and a very inclusive team spirit, with a diverse and international workforce. Next to a competitive pay, you are entitled to benefits, like subsidized lunches in our staff restaurant, or participation in our company and team events.