Office Management Assistant (with Front Desk duties) – M/F/X

WE ARE HIRING: Office Management Assistant (with Front Desk duties) – M/F/X

Location: Luxembourg (City Centre)

Contract: 3-Month Temporary Mission (Renewable for 3 months, with a strong view to a Permanent Contract/CDI)

Sector: Prestigious International Financial Institution

Are you a proactive, highly organized professional who loves being the energetic pivot of an office? Do you thrive in a premium corporate environment where no two days are the same? We are currently seeking a versatile Office Management Assistant (with Front Desk duties) (M/F/X) for one of our top-tier clients in the Luxembourg financial sector. This is a crucial role blending day-to-day office management, facilities coordination, administrative finance support, and high-end corporate reception.

• Office Management & Facility Coordination (The Engine Room)
  • Act as the main point of contact for external providers (maintenance, IT, cleaning, office catering).
  • Ensure the smooth daily operation of the premises and take a proactive "facility management" approach to the workspace.
  • Manage office supplies, handle incoming/outgoing mail, and maintain an impeccable office presentation.
  • Coordinate internal logistics for executive lunches, team events, and important board meetings.
• Financial & Administrative Support
  • Assist with provider invoice processing, creating purchase orders, and tracking payments for the accounting team.
  • Ensure secure archiving, scanning, and organization of highly confidential legal and financial documents.
  • Provide high-level administrative support to the team (expenses, corporate travel bookings, etc.).
• Front Desk & Guest Relations (The Face of the Firm)
  • Provide a premium, corporate welcome to high-profile international clients and visitors.
  • Manage the switchboard, filter incoming calls, and coordinate meeting room bookings and logistics.
  • Ensure top-tier security and confidentiality compliance at the entrance.

• Experience: Previous experience in an office assistant, hospitality, or corporate reception role (ideally within the financial, legal, or professional services sector).
• Languages: Excellent communication skills in French and English (written and spoken). Any other language (German, Luxembourgish) is a strong asset.
• Skills: Strong proficiency in MS Office (Word, Excel, Outlook). Knowledge of invoice management or CRM tools is a plus.
• Soft Skills: Outstanding multitasking abilities, a proactive "solution-oriented" mindset, high emotional intelligence, and an absolute commitment to discretion and confidentiality.

Interested? Send us your CV without delay. Please note that only candidates meeting the specified criteria will be considered.

Randstad is a global leader in recruitment, temporary staffing, and HR services. Established in Luxembourg since 1995, Randstad counts most of the major companies in the Luxembourg market among its clients.