Auf einen Blick
- Aufgaben: Verwalte das Büro und koordiniere die Front-Desk-Aktivitäten in einem dynamischen Umfeld.
- Unternehmen: Prestigeträchtige internationale Finanzinstitution im Herzen von Luxemburg.
- Vorteile: Temporärer Vertrag mit Aussicht auf Festanstellung und Entwicklungsmöglichkeiten.
- Weitere Informationen: Wachstumsmöglichkeiten in einem renommierten Unternehmen mit internationalem Flair.
- Warum dieser Job: Sei der zentrale Ansprechpartner in einem aufregenden, abwechslungsreichen Arbeitsumfeld.
- Qualifikationen: Erfahrung im Büro, ausgezeichnete Kommunikationsfähigkeiten in Französisch und Englisch.
Das prognostizierte Gehalt liegt zwischen 3000 - 4000 € pro Monat.
WE ARE HIRING: Office Management Assistant (with Front Desk duties) – M/F/X
Location: Luxembourg (City Centre)
Contract: 3-Month Temporary Mission (Renewable for 3 months, with a strong view to a Permanent Contract/CDI)
Sector: Prestigious International Financial Institution
Are you a proactive, highly organized professional who loves being the energetic pivot of an office? Do you thrive in a premium corporate environment where no two days are the same? We are currently seeking a versatile Office Management Assistant (with Front Desk duties) (M/F/X) for one of our top-tier clients in the Luxembourg financial sector. This is a crucial role blending day-to-day office management, facilities coordination, administrative finance support, and high-end corporate reception.
Key Responsibilities:
- Office Management & Facility Coordination (The Engine Room)
- Act as the main point of contact for external providers (maintenance, IT, cleaning, office catering).
- Ensure the smooth daily operation of the premises and take a proactive "facility management" approach to the workspace.
- Manage office supplies, handle incoming/outgoing mail, and maintain an impeccable office presentation.
- Coordinate internal logistics for executive lunches, team events, and important board meetings.
- Financial & Administrative Support
- Assist with provider invoice processing, creating purchase orders, and tracking payments for the accounting team.
- Ensure secure archiving, scanning, and organization of highly confidential legal and financial documents.
- Provide high-level administrative support to the team (expenses, corporate travel bookings, etc.).
- Front Desk & Guest Relations (The Face of the Firm)
- Provide a premium, corporate welcome to high-profile international clients and visitors.
- Manage the switchboard, filter incoming calls, and coordinate meeting room bookings and logistics.
- Ensure top-tier security and confidentiality compliance at the entrance.
What We Are Looking For:
- Experience: Previous experience in an office assistant, hospitality, or corporate reception role (ideally within the financial, legal, or professional services sector).
- Languages: Excellent communication skills in French and English (written and spoken). Any other language (German, Luxembourgish) is a strong asset.
- Skills: Strong proficiency in MS Office (Word, Excel, Outlook). Knowledge of invoice management or CRM tools is a plus.
- Soft Skills: Outstanding multitasking abilities, a proactive "solution-oriented" mindset, high emotional intelligence, and an absolute commitment to discretion and confidentiality.
Interested? Send us your CV without delay. Please note that only candidates meeting the specified criteria will be considered.
Office Management Assistant (with Front Desk duties) – M/F/X Arbeitgeber: Randstad
Randstad ist ein hervorragender Arbeitgeber, der seinen Mitarbeitern in Luxemburg eine dynamische und unterstützende Arbeitsumgebung bietet. Mit einem starken Fokus auf berufliche Weiterentwicklung und einer positiven Unternehmenskultur ermöglicht Randstad seinen Angestellten, in einem prestigeträchtigen internationalen Finanzinstitut zu arbeiten, wo sie ihre Fähigkeiten in einem abwechslungsreichen und anspruchsvollen Umfeld entfalten können. Die Möglichkeit, in einem zentral gelegenen Büro zu arbeiten, kombiniert mit attraktiven Vertragsoptionen, macht Randstad zu einem idealen Ort für alle, die eine sinnvolle und lohnende Karriere anstreben.
