WE ARE HIRING: Office Management Assistant (with Front Desk duties) – M/F/X
Location: Luxembourg (City Centre)
Contract: 3-Month Temporary Mission (Renewable for 3 months, with a strong view to a Permanent Contract/CDI)
Sector: Prestigious International Financial Institution
Are you a proactive, highly organized professional who loves being the energetic pivot of an office? Do you thrive in a premium corporate environment where no two days are the same?
We are currently seeking a versatile Office Management Assistant (with Front Desk duties) (M/F/X) for one of our top-tier clients in the Luxembourg financial sector. This is a crucial role blending day-to-day office management, facilities coordination, administrative finance support, and high-end corporate reception.
Key Responsibilities:
1. Office Management & Facility Coordination (The Engine Room)
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Act as the main point of contact for external providers (maintenance, IT, cleaning, office catering).
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Ensure the smooth daily operation of the premises and take a proactive "facility management" approach to the workspace.
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Manage office supplies, handle incoming/outgoing mail, and maintain an impeccable office presentation.
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Coordinate internal logistics for executive lunches, team events, and important board meetings.
2. Financial & Administrative Support
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Assist with provider invoice processing, creating purchase orders, and tracking payments for the accounting team.
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Ensure secure archiving, scanning, and organization of highly confidential legal and financial documents.
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Provide high-level administrative support to the team (expenses, corporate travel bookings, etc.).
3. Front Desk & Guest Relations (The Face of the Firm)
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Provide a premium, corporate welcome to high-profile international clients and visitors.
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Manage the switchboard, filter incoming calls, and coordinate meeting room bookings and logistics.
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Ensure top-tier security and confidentiality compliance at the entrance.
What We Are Looking For:
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Experience: Previous experience in an office assistant, hospitality, or corporate reception role (ideally within the financial, legal, or professional services sector).
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Languages: Excellent communication skills in French and English (written and spoken). Any other language (German, Luxembourgish) is a strong asset.
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Skills: Strong proficiency in MS Office (Word, Excel, Outlook). Knowledge of invoice management or CRM tools is a plus.
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Soft Skills: Outstanding multitasking abilities, a proactive "solution-oriented" mindset, high emotional intelligence, and an absolute commitment to discretion and confidentiality .
Interested? Send us your CV without delay. Please note that only candidates meeting the specified criteria will be considered.
Randstad is a global leader in recruitment, temporary staffing, and HR services. Established in Luxembourg since 1995, Randstad counts most of the major companies in the Luxembourg market among its clients.
