Information & Document Manager (f/m/d) - Inklusiver Job

Médecins Sans Frontières (MSF) is a private, non-governmental, humanitarian organisation that provides medical aid in over 70 countries worldwide.

The headquarter of the German section is in Berlin.

Here, you will work with over 300 employees in various departments every day to support people in need.

Our organisational culture is based on diversity, progress, and open and respectful cooperation.

We evaluate incoming applications solely on the basis of professional qualifications and consider them regardless of age, gender identity, sexual orientation, disability, religion, or belief system.

BE PART OF THE TEAM

We are redesigning how information is managed across the organisation to make daily work simpler, clearer and more reliable.

This is a hands-on role for someone who can independently assess document-management problems, develop practical solutions and carry agreed improvements through to implementation across shared-drive and Share Point-based information.

You will report to the Head of Advisory Unit for Information and Knowledge Management.

YOU WILL

As a team member, you will support our projects on site - without actually being there. You will be responsible for the following tasks:

• Design and implement document lifecycle practices, from classification through retention and disposal
• Build and maintain Share Point structures, access controls and governance arrangements
• Lead the assessment and organisation of documents across the organisation
• Plan and carry out large-scale clean-up, reorganisation and migration of legacy information
• Turn operational and compliance requirements into practical document controls
• Apply data protection and information security requirements to document handling and migration
• Use Microsoft 365 tools, scripting and automation to reduce manual document handling
• Work directly with teams across MSF to resolve shared information-management challenges
• YOU HAVE
• The following professional qualifications and personal qualities are important to us:
• A track record of turning unmanaged, ad hoc information into structured, searchable environments
• Hands-on experience configuring Share Point and Microsoft 365 for document management
• Experience using scripting, automation or other practical tools to solve information problems
• Direct experience cleaning, reorganising or migrating high volumes of files
• Experience applying document lifecycle and retention requirements in practice
• Working knowledge of data protection, information security and compliance principles
• Ability to work independently, make sound practical decisions and elevate matters requiring formal approval
• Proficiency in English
• OUR OFFER
• Hard facts
• From 4.350€ to max. 5.503€ starting salary (for full-time employment) 13th monthly salary
• 30 days holiday plus days off on 24. and 31.12.
• Life Balance
• Flexible working hours and part-time models
• Mobile working with presence in our office depending on work requirements incl. technical equipment
• Work from another European country for up to 6 weeks a year
• Sabbatical
• Nice to have
• Office: kitchens, fruit/snacks, drinks, modern equipment
• Job ticket or Deutschlandticket subsidy
• Urban Sports Membership
• Bicycle cellar
• and much more
• Trainings
• Choice of various further training opportunities
• Access to e-learning platforms
• Offers/topic weeks on mental health, well-being and EDI
• Coaching
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