Accounts & Payroll Coordinator (m/w/d)

Unternehmensbeschreibung

Wir, die Firma Rotork sind der weltweit führende Hersteller von Antrieben für Industriearmaturen aller Art sowie von Steuerungssystemen, Armaturengetrieben und innovativen explosionsgeschützten Produkten für die Mess-, Steuer- und Regeltechnik mit weltweit mehr als 3.600 engagierten Mitarbeitern.

In Deutschland beschäftigt Rotork 160 Mitarbeiter an den vier Standorten in Hilden, Langenzenn, Melle und Sinzig.

Aktuell möchten wir unser Team in Langenzenn verstärken – am liebsten mit Ihnen:

Stellenbeschreibung

1. Payroll Data Preparation & Processing

• Collect, prepare, and enter all approved payroll‑relevant data into payroll templates and systems (incl. ZEUS exports).
• Maintain and publish the monthly payroll calendar, cut‑off dates and submission deadlines.
• Act as the primary contact with the external payroll provider for Germany, Austria, and Slovakia.
• Prepare monthly payroll input files, verifying completeness, correct coding, and accuracy.
• Conduct pre‑payroll checks including variance analysis, control totals, exception reports, and BCF‑aligned validations.
• Maintain audit‑ready evidence for all payroll submissions.

2. Time & Attendance and Overtime Processing

• Extract time and absence information from ZEUS, reconcile data and map it into payroll inputs.
• Validate and process overtime requests, ensuring all four mandatory signatures (Country Leader, Financial Controller, Line Manager, HR Assistant).
• Maintain a secure audit trail of overtime approvals, ensuring compliance with BCF and internal audit expectations.

3. Company Car / Benefit‑in‑Kind (BIK) Administration

• Maintain a full company car master data register including list price, first registration, CO₂/powertrain, employee contributions, and lease details.
• Calculate monthly BIK values in line with German statutory requirements and submit inputs to payroll.
• Process deductions for private fuel and employee contributions; reconcile against payroll results.
• Collaborate with Fleet and HR on car assignment changes and ensure accurate and timely payroll reflection.

4. Statutory Absence & Social Insurance Processing

• Enter statutory absence data (sickness, maternity, parental leave) and ensure correct parameters are passed to payroll.
• Support AAG (Umlage) reimbursement processes and Finance-led monthly reconciliations.
• Ensure correct application of tax classes (ELStAM), social insurance contributions, and mandatory reporting values.

5. Payroll Controls, BCF Compliance & Approvals

• Operate payroll processes in compliance with the internal Business Control Framework (BCF).
• Maintain documented evidence for all key controls, including change approvals, overtime forms, and reconciliation checks.
• Support internal and external audits by providing accurate, timely, and complete documentation.
• Prepare payroll control packs and facilitate dual sign‑off:
  • HR: content and employment-related validation
  • Finance: financial accuracy, statutory compliance, and control adherence

6. Reporting, Reconciliation & Year‑End Support

• Support Finance with payroll journal postings and reconciliation processes for payroll-related balance sheet accounts.
• Support annual statutory reporting (e.g., Lohnsteuerbescheinigung, SV Jahresmeldung, Berufsgenossenschaft).
• Maintain secure, organised payroll archives in accordance with retention guidelines.
• Assist in preparing payroll-related reports for Finance and HR, including responses to ad-hoc information requests.

7. Payroll Mailbox & Employee Support

• Respond to employee and manager queries promptly, professionally, and in line with internal SLAs.

• Resolve routine payroll queries and escalate technical or statutory issues appropriately.
• Provide excellent service while maintaining confidentiality and professionalism.

8. Vendor, System & Stakeholder Management

• Maintain effective communication with external payroll providers and internal system owners (e.g., ZEUS).
• Support Finance and HR in continuous improvement activities related to payroll processes and systems.

9. Documentation & Process Improvement

• Maintain and update SOPs, procedural checklists, payroll templates, and control documents.
• Recommend enhancements to improve efficiency, accuracy, and control quality.
• Support initiatives to automate, streamline, or enhance payroll processes.

10. Business Continuity & Cross‑Training

• Provide cover for key Finance colleagues involved in payroll or related functions when required.
• Ensure all payroll tasks have documented backup procedures and handover notes to meet resilience expectations.

Qualifikationen

Essential

• Practical time-served experience in German payroll processing
• Strong numerical accuracy, attention to detail, and data-handling discipline.
• Working knowledge of German payroll legislation, tax, and social insurance.
• Proficient in Excel and comfortable managing structured templates and reconciliations.
• Fluent in German with good English communication skills.
• Demonstrated ability to manage sensitive data in line with GDPR.

Desirable

• Experience with ZEUS or similar T&A systems.
• Familiarity with company car BIK rules.
• Experience interacting with external payroll providers.
• Experience working in a BCF or internal audit‑controlled environment.

Zusätzliche Informationen

So stärken wir Ihnen den Rücken:

• Herzlich willkommen in einem internationalen Konzernumfeld mit vielfältigen Aufgaben, denen Sie sich kreativ und eigenverantwortlich widmen können.
• Innerhalb unserer globalen Organisation ist OneRotork einer der Leitsätze und spiegelt das zielgerichtete Miteinander in globalen Projekten und lokalen Wachstumsstrategien wider.
• Neben einer umfassenden Einarbeitung gehören dazu auch vielfältige Weiterbildungen, individuell auf Ihre Talente und Ambitionen zugeschnitten.
• Wir bieten kurze Kommunikationswege und eine offene und familiäre Kultur, wir legen großen Wert auf positives Feedback und ein angenehmes Arbeitsklima – hoffentlich bringen Sie selbst eine gesunde Portion Humor mit.
• Sie erwartet bei uns ein attraktives Fixgehalt und zusätzliche Benefits wie eine am Unternehmenserfolg orientierte Bonuszahlung, Business Bike und Mitarbeiterangebote über corporate benefits (in Kategorien wie Mode, Technik, Reisen und viele mehr).

Denn eins ist klar: Unsere gut ausgebildeten, hoch motivierten Mitarbeiterinnen und Mitarbeiter sind die Stütze unseres langjährigen Erfolges.