General Services & Reception Administrator (60%)

pstrongLocation: /strong Lausanne, SwitzerlandbrstrongContract: /strong 12-month fixed-term contract, part-timebrstrongWorking hours: /strong Monday-Friday, 12:30-17:30brstrongWorkload: /strong 60%, with potential to increase depending on operational needs /ppWe are looking for a versatile and service-oriented strongGeneral Services Reception Administrator /strong to support the smooth day-to-day operation of an international headquarters. Reporting to the Head of Facilities, you will coordinate general office services and administrative activities while also providing reception coverage, particularly during lunchtime, holidays and colleague absences. This is a highly people-facing position requiring reliability, flexibility, excellent presentation and a strong customer-service mindset. /ph3Responsibilities /h3ullipCoordinate general administrative and office-service activities. /p /lilipLiaise with international stakeholders to ensure appropriate follow-up of orders. /p /lilipCoordinate incoming and outgoing mail, parcels and shipments. /p /lilipPrepare and coordinate customs documentation. /p /lilipMonitor office, stationery and cafeteria supplies and arrange replenishment when required. /p /lilipReview supplier invoices and ensure appropriate administrative follow-up. /p /lilipLiaise with external service providers in collaboration with the Head of Facilities. /p /lilipProvide general administrative support to the wider team. /p /lilipAct as a back-up receptionist, welcoming visitors and serving as a professional first point of contact. /p /lilipAnswer incoming calls through a multi-line switchboard and provide general information. /p /lilipMaintain reception and visitor-facing information as required. /p /lilipSupport the organisation of corporate events and employee gatherings. /p /lilipProvide additional reception coverage during holidays and periods of absence. /p /li /ulh3Requirements /h3ullipPrevious experience in administration, office management, reception, facilities or general services. /p /lilipFluent French and English, both used daily. /p /lilipStrong customer-service and service-oriented mindset. /p /lilipProfessional and polished presentation, particularly when welcoming external visitors. /p /lilipReliable, mature and able to work independently. /p /lilipHighly organised with strong attention to detail. /p /lilipComfortable coordinating multiple administrative and operational activities. /p /lilipProactive and flexible approach to changing operational requirements. /p /lilipComfortable liaising with internal teams, suppliers and international stakeholders. /p /lilipAvailability to provide additional coverage when colleagues are absent. /p /lilipInterest in a stable, long-term opportunity. /p /li /ulh4Benefits /h4ullip12-month fixed-term employment contract. /p /lilipPart-time schedule across five weekdays. /p /lilipPredominantly afternoon working hours. /p /lilipInternational and professional working environment. /p /lilipHealth insurance contribution. /p /lilipVaried position combining administration, facilities coordination and reception responsibilities. /p /li /ul