Bursar

Your mission

The Bursar is a key financial administrator within the university, tasked with managing student billing, collections, and maintaining accurate financial records. This role requires close interaction with students to manage payment processes, provide guidance on financial matters, and ensure compliance with various financial aid regulations. The Bursar also supports administrative functions and collaborates closely with other departments to maintain the university’s financial health and integrity.

Your profile

Student Billing & Collections:

• Generate and issue invoices to students per term on a monthly basis.
• Collect tuition fees and follow up on outstanding balances monthly.
• Set up and manage payment plans, assisting students with late payment issues.
• Issue and send payment receipts to students.
• Collect payments using the POS system at the reception desk.
• Post charges, payments, and adjustments (for class changes, scholarships, etc.) on students‘ ledger cards monthly and review the previous three months for accuracy.
• Reconcile all bank transactions, including downloading bank statements and verifying payments received via bank transfer, credit card, or payment platforms.
• Reconcile petty cash monthly.

Financial Administration & Reconciliation:

• Perform monthly reconciliation of financial records using Anthology, UNIT4 Software, and Zoho CRM.
• Manage accounts receivable for the campus, ensuring accurate accounting for invoices issued to KIP SIU LLC Sucursal en España.
• Support the monthly and annual financial close for the campus, preparing for audits and reconciling all required accounts.
• Provide the Campus Director with monthly financial reports to compare actual results with budget projections.

Scholarship & Financial Aid Management:

• Actively participate in the Scholarship Committee, attending bi-weekly meetings to discuss scholarship-related matters.
• Post scholarship awards, financial aid, and adjustments on students‘ ledger cards and issue stipends or refunds as needed.
• Track students’ academic performance to ensure they meet scholarship requirements and notify students of scholarship status changes.
• Adhere to U.S. government loan regulations, sending students the 1098-T form by January 31 each year.

Compliance & Reporting:

• Monitor and apply Title IV fund regulations and other financial assistance programs.
• Perform currency translations for financial aid transactions on campus students‘ ledger cards in Anthology.

Communication & Student Support:

• Maintain open communication with students, staff, faculty, and external stakeholders regarding financial matters.
• Resolve student queries via email and in person during designated office hours (1 hour, Monday through Thursday).
• Inform students and prospective students of new financial processes or departmental methodologies.
• Notify the pertinent responsible of payments received for new students.

General Administrative Support:

• Provide administrative support to the Campus Directors, admissions, and recruiting teams.
• Coordinate with other departments to maintain accurate student financial records and ensure compliance with university policies.

Position requirements

• Min. completed Bachelor’s degree in finance, accounting, business administration, or related field.
• Min. 1-2 years of professional experience in the finance/accounting field
• Proficiency in ERPs and Reporting Tools (Campus Nexus, Xero Accounting Software, Zoho CRM, and payment processing systems).
• Experience in financial administration within a higher education setting is preferred.
• Strong analytical, communication, and customer service skills.
• Knowledge of Title IV fund management, SEVIS compliance, and U.S. government loan regulations (preferred for Tampa campus).
• Knowledge of German tax and accounting systems including payroll
• Either native English speaker or proficiency level of English competency.
• Local language (German) is desirable.

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