Travel Administration Executive

As Travel Administration Executive, you will be responsible for handling contacts from our members or call centre, ensuring that enquiries are handled in a professional manner with an exceptional level of customer service. You will be part of the Travel Administration team, who are responsible for ensuring reactive support to our partners and members. Your main focus will be to handle operational changes, processing reservations & amendments. This role can be based in London, Berlin or Amsterdam.

About us

Secret Escapes is the world's leading members-only online travel deal company, offering inspiring travel experiences and hand-picked offers to over 75 million users worldwide across our family of brands.

Operating across Europe, Secret Escapes Group continues to grow and establish itself as a world-class business, dedicated to giving our members the best range and value in luxury travel deals at low prices.

Secret Escapes operates a flexible working policy and we are all in the office 1 day a week (minimum) and have core hours of 10am-4pm (you can make up the other hours to suit you). In keeping with being an inspirational travel brand, we also have a ‘Work from Anywhere’ policy, so you can work from anywhere in the world for up to a month each year!

The role & things you’ll be working on:

1. Advising clients on travel arrangements and becoming fully knowledgeable about the products, destinations and services offered.
2. Answering calls and emails in a confident and professional manner.
3. Provide GDS support to agents and internal departments that require assistance in resolving issues.
4. Ensure all fares are checked, priced and tickets issued accurately and efficiently within the GDS.
5. Ensure that reservations bookings are entered correctly based on the booking placed.
6. Amendments to existing bookings as required including, but not limited to, carrying out amendments, providing information on relevant charges, confirming bookings and calculating fare differences and reissuing tickets.
7. Handle flight operational changes and assist in all crisis situations.
8. Working closely with the customer service department for support on various types of reservation, customer queries and escalations.
9. Maintain a high standard of Customer Service through all contact areas when dealing with customer service and any pre-departure and in resort queries.
10. Take responsibility to resolve problems ensuring that issues are followed through and escalated when faced with a query that is outside the department remit.

You will bring:

1. Exceptional customer service in an administration and reservation environment.
2. Amadeus experience is essential.
3. Knowledge of overseas geographical regions.
4. Ideally previous experience within a Tour Operator or Travel company.
5. Excellent written and spoken English and German are essential.
6. Great communication skills, with the ability to express a message clearly and persuasively.
7. Excellent judgement and decision-making skills.
8. Ability to deliver on set turnaround, target and performance standard expectations.

And you are:

1. A team player, with a can-do attitude and excellent attention to detail.
2. Self-motivated and able to work independently.
3. Calm under pressure and able to use initiative.
4. Positive and empathetic.
5. Able to influence, inspire and lead to achieve objectives.

We are an equal opportunity employer

Diversity and inclusion are important to us at Secret Escapes and we encourage a culture where everyone can be themselves at work. We value and actively seek out a richly diverse range of talent and our policies ensure that every job application and employee is treated fairly, with equal opportunity to succeed. All applicants will be considered for employment without regard to any characteristic protected by law.