Project Management & Tender Specialist Support

Project Management & Tender Specialist Support Job Description

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Location: Dusseldorf, Germany

Workplace: Hybrid

Function: Program and Project Management

Requisition ID: 148

Your mission:

As a Project Management & Tender Support Specialist, you will coordinate and manage all necessary materials for the successful execution of tenders, with a focus on public tenders (VOL, VOB).

Acting as the right-hand support to the Manager Sales for the Corporate End User Sales Team (CEU), you will ensure the accurate, complete, and timely processing of tender documents up to the submission stage.

You will also serve as a strategic interface between all relevant departments, overseeing tender and project processes from inquiry to rollout.

What you will do:

1. Tender Process Management:
   1. Gather and request essential data from end users
   2. Classify tenders and assess their requirements
   3. Collaborate with Senior Tender Specialists and Sales teams to create project plans
   4. Work with internal departments to meet tender specifications
   5. Collect and organize necessary documentation (e.g., certificates, technical specifications, manufacturer statements)
   6. Prepare and finalize tender documentation
   7. Submit and track tender questions
   8. Coordinate product demonstrations for tenders
   9. Manage CSR-related aspects of tenders
2. Administrative & Sales Support:
   1. Document tender progress in CRM (MS Dynamics)
   2. Adjust opportunities and quotations for tender pricing requests
   3. Monitor tenders until acceptance
   4. Serve as a liaison between various business units
   5. Support sales teams with special pricing requests, including TPS sheet preparation
3. Pipeline & Reporting:
   1. Oversee pipeline management, ensuring efficient tracking and control
   2. Generate reports and provide insights on tender performance

What we look for:

• Education & Experience:
  • Commercial or trading background with extensive experience in tender management
  • Minimum 5 years in a similar role
  • Specialist knowledge in public tenders (VOL, VOB, public procurement law)
• Skills & Competencies:
  • Fluency in German, with strong English communication skills
  • Strong internal assertiveness and ability to communicate clearly and factually
  • Deep understanding of internal and external sales processes
  • Solid business management knowledge
  • Experience with Word, Excel, Outlook, MS Dynamics, and SAP (preferred)
• Certifications (Preferred):
  • Project Management Certification (IPMA Level D or higher / PRINCE2 Foundation or higher)

We are keen to hear from you even if you don’t match all listed requirements, but you identify with our brand and passion for innovation.

What we offer:

Our heritage: We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction, and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment: We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organization – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce, and ultimately contributes to society.

Our people: We believe a healthy culture, strong values, teamwork, and contributions from a diverse range of individuals will help us strive for excellence.

Our brand: Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.