Job Overview This role reports to the Executive Assistant Team Lead and provides administrative support to the CHRO, CFO, CLO, and CDTO. The holder works closely with the Executive Assistant team and maintains positive relationships with global function representatives and business leaders while ensuring strict confidentiality.
Main responsibilities
Manage calendar and schedule of the assigned C-levels
Manage and process expenses and travel requests
Complete diary management, arranging and coordinating all internal and external meetings
Prepare and coordinate meeting materials, agendas, presentations, and minutes
Consolidate, edit, distribute, and archive executive level documents/content for the function or key audiences
Take meeting minutes as per request, e.g. for functional leadership meetings
Travel and meeting arrangement including schedule and background material preparation
Plan and coordinate various events (function specific, e.g. leadership meetings, team buildings etc), including vendor selection, designing agenda and taking care of logistics, on-site support during the event, and handling of follow-ups
Handling various ad‑hoc requests and providing project support as needed
PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and processing of invoices
5+ years of experience as Team Assistant for senior leadership roles
Excellent knowledge of MS Office is a must, particularly proficiency of MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas and performing data analysis, creating charts, tables)
Self‑starting, with a high energy level, healthy degree of self‑confidence, assertiveness, and sensitivity
Proactive mind‑set with a pragmatic can‑do attitude
Supportive, approachable & strong team player
Trustworthy, and ability to deal with confidential matters
Able to work under time pressure and highly flexible
Preferred qualifications
Bachelor’s degree with major in Business Administration or equivalent experience
Experienced in working in a global business environment
Basic Project Management knowledge is an advantage
We Offer
Challenging assignments in a fast‑growing and innovative industry.
An exciting opportunity in a fast‑growing international medical technology company.
A modern working environment with multicultural and dynamic teams.
A centrally located office in Zug, very close to the train station.
#J-18808-Ljbffr
Main responsibilities
Manage calendar and schedule of the assigned C-levels
Manage and process expenses and travel requests
Complete diary management, arranging and coordinating all internal and external meetings
Prepare and coordinate meeting materials, agendas, presentations, and minutes
Consolidate, edit, distribute, and archive executive level documents/content for the function or key audiences
Take meeting minutes as per request, e.g. for functional leadership meetings
Travel and meeting arrangement including schedule and background material preparation
Plan and coordinate various events (function specific, e.g. leadership meetings, team buildings etc), including vendor selection, designing agenda and taking care of logistics, on-site support during the event, and handling of follow-ups
Handling various ad‑hoc requests and providing project support as needed
PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and processing of invoices
5+ years of experience as Team Assistant for senior leadership roles
Excellent knowledge of MS Office is a must, particularly proficiency of MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas and performing data analysis, creating charts, tables)
Self‑starting, with a high energy level, healthy degree of self‑confidence, assertiveness, and sensitivity
Proactive mind‑set with a pragmatic can‑do attitude
Supportive, approachable & strong team player
Trustworthy, and ability to deal with confidential matters
Able to work under time pressure and highly flexible
Preferred qualifications
Bachelor’s degree with major in Business Administration or equivalent experience
Experienced in working in a global business environment
Basic Project Management knowledge is an advantage
We Offer
Challenging assignments in a fast‑growing and innovative industry.
An exciting opportunity in a fast‑growing international medical technology company.
A modern working environment with multicultural and dynamic teams.
A centrally located office in Zug, very close to the train station.
#J-18808-Ljbffr
Team Assistant Arbeitgeber: SHL Group
SHL Medical ist ein hervorragender Arbeitgeber, der seinen Mitarbeitern die Möglichkeit bietet, in einem innovativen und dynamischen Umfeld zu arbeiten. Mit einem starken Fokus auf Mitarbeiterentwicklung und einer offenen Unternehmenskultur fördern wir Kreativität und Teamarbeit, während wir gleichzeitig attraktive Benefits und flexible Arbeitsmodelle anbieten. Unsere Lage ermöglicht es Ihnen, Teil eines engagierten Teams zu sein, das an der Spitze der Medizintechnik steht und bedeutende Beiträge zur Verbesserung der Patientenversorgung leistet.
