SHL Medical is a world‑leading provider in the design, development, and manufacturing of advanced self‑injection devices. With a global team of 6,000 employees, we partner with leading pharmaceutical and biotech companies to deliver innovative autoinjectors, pen injectors, and other drug delivery systems that ensure effective treatment for patients. Headquartered in Switzerland since 2018, with key operations in Sweden, Taiwan, and the US, we are united by a commitment to innovation, impact, and growth. Together, we empower our people to develop solutions that make a meaningful difference in the lives of millions of patients while fostering a supportive, inclusive, and dynamic workplace for our colleagues.
Job Overview This role reports to the Executive Assistant Team Lead and is responsible for administrative support to the CHRO, CFO, CLO, and CDTO (Digital Transformation). The job holder will work closely with the Executive Assistant team members and establish and maintain positive working relationships with function representatives and business leaders globally while ensuring strict confidentiality.
Main Responsibilities
Manage calendar and schedule of the assigned C‑level executives
Manage and process expenses and travel requests
Complete diary management, arranging and coordinating all internal and external meetings
Prepare and coordinate meeting materials, agendas, presentations, and minutes
Consolidate, edit, distribute, and archive executive level documents/content (presentations, spreadsheets, etc.) for the function or key audiences
Take meeting minutes as per request, e.g. for functional leadership meetings
Travel and meeting arrangement including schedule and background material preparation
Plan and coordinate various events (function specific, e.g. leadership meetings, team building, etc.), including vendor selection, designing agenda, and taking care of logistics, on‑site support during the event, and handling follow‑ups
Handle various ad‑hoc requests and provide project support as needed
PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and process invoices
Minimum Requirements
5+ years of experience as a Team Assistant for senior leadership roles
Excellent knowledge of MS Office, particularly proficiency in MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas, performing data analysis, creating charts, tables)
Self‑starting, with a high energy level, healthy degree of self‑confidence, assertiveness, and sensitivity
Proactive mindset with a pragmatic can‑do attitude
Supportive, approachable and strong team player
Trustworthy, and able to deal with confidential matters
Able to work under time pressure and highly flexible
English & German fluency
Preferred Qualifications
Bachelor’s degree with major in Business Administration or equivalent experience
Experience working in a global business environment
Basic project management knowledge is an advantage
We Offer
Challenging assignments in a fast‑growing and innovative industry
An exciting opportunity in a fast‑growing international medical technology company
A modern working environment with multicultural and dynamic teams
A centrally located office in Zug, very close to the train station
Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application to our Talent Acquisition Department.
For more information on SHL Medical, please visit: shl-medical.com/careers
Please note: We do not accept applications from recruitment agencies for this position.
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Job Overview This role reports to the Executive Assistant Team Lead and is responsible for administrative support to the CHRO, CFO, CLO, and CDTO (Digital Transformation). The job holder will work closely with the Executive Assistant team members and establish and maintain positive working relationships with function representatives and business leaders globally while ensuring strict confidentiality.
Main Responsibilities
Manage calendar and schedule of the assigned C‑level executives
Manage and process expenses and travel requests
Complete diary management, arranging and coordinating all internal and external meetings
Prepare and coordinate meeting materials, agendas, presentations, and minutes
Consolidate, edit, distribute, and archive executive level documents/content (presentations, spreadsheets, etc.) for the function or key audiences
Take meeting minutes as per request, e.g. for functional leadership meetings
Travel and meeting arrangement including schedule and background material preparation
Plan and coordinate various events (function specific, e.g. leadership meetings, team building, etc.), including vendor selection, designing agenda, and taking care of logistics, on‑site support during the event, and handling follow‑ups
Handle various ad‑hoc requests and provide project support as needed
PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and process invoices
Minimum Requirements
5+ years of experience as a Team Assistant for senior leadership roles
Excellent knowledge of MS Office, particularly proficiency in MS PowerPoint, MS Word and MS Excel (including worksheets, graphics, creating formulas, performing data analysis, creating charts, tables)
Self‑starting, with a high energy level, healthy degree of self‑confidence, assertiveness, and sensitivity
Proactive mindset with a pragmatic can‑do attitude
Supportive, approachable and strong team player
Trustworthy, and able to deal with confidential matters
Able to work under time pressure and highly flexible
English & German fluency
Preferred Qualifications
Bachelor’s degree with major in Business Administration or equivalent experience
Experience working in a global business environment
Basic project management knowledge is an advantage
We Offer
Challenging assignments in a fast‑growing and innovative industry
An exciting opportunity in a fast‑growing international medical technology company
A modern working environment with multicultural and dynamic teams
A centrally located office in Zug, very close to the train station
Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application to our Talent Acquisition Department.
For more information on SHL Medical, please visit: shl-medical.com/careers
Please note: We do not accept applications from recruitment agencies for this position.
#J-18808-Ljbffr
Executive Team Assistant Arbeitgeber: SHL Medical
SHL Medical ist ein hervorragender Arbeitgeber, der seinen Mitarbeitern ein modernes und sicheres Arbeitsumfeld in Zug bietet. Mit einem internationalen Team fördern wir eine offene und unterstützende Unternehmenskultur, die auf Zusammenarbeit und Innovation setzt. Zudem bieten wir vielfältige Möglichkeiten zur beruflichen Weiterentwicklung, um sicherzustellen, dass unsere Mitarbeiter in ihrer Karriere wachsen können.
