Human Resources Assistant

We are seeking a proactive and detail-oriented HR Assistant to join our HR team. The HR Assistant will provide administrative support across various HR functions, assisting with recruitment, employee relations, onboarding, HR documentation, and compliance. This is an excellent opportunity for someone looking to start or develop their career in Human Resources, with a chance to work closely with a dynamic team and contribute to a positive and efficient work environment.

The HR Assistant is responsible for the following tasks:

Recruitment and Onboarding:

• Assist in the recruitment process by posting job advertisements, reviewing resumes, and scheduling interviews.
• Coordinate and support the onboarding process for new employees, including preparing documentation, conducting orientation sessions, and ensuring a smooth transition.
• Support the recruitment team in sourcing candidates and conducting reference checks.
• Assist in maintaining the recruitment database and tracking the hiring pipeline.

Employee Documentation and Recordkeeping:

• Ensure accurate and up-to-date employee records are maintained in compliance with legal and company requirements.
• Assist in the preparation and maintenance of HR documents such as contracts, offer letters, and employee handbooks.
• Support HR in maintaining confidential employee data and updating HR systems.
• Help ensure timely filing of employee records and manage HR-related documents in accordance with internal policies.

HR Compliance and Policies:

• Assist in ensuring the company’s HR practices comply with local labor laws and regulations.
• Support the team in maintaining up-to-date knowledge of HR policies, including benefits, payroll, and employee rights.
• Help distribute HR-related communications, such as policy updates and employee benefits information.
• Assist in conducting regular audits of HR records to ensure compliance with organizational and legal requirements.

Employee Relations and Support:

• Serve as a point of contact for employees regarding HR queries, including inquiries about policies, benefits, and payroll.
• Assist in organizing employee engagement initiatives and events to foster a positive workplace culture.
• Support HR with performance management processes, including scheduling meetings, tracking performance evaluations, and maintaining records.
• Provide administrative support during conflict resolution or employee counselling processes.

Payroll and Benefits Administration:

• Assist in maintaining accurate employee time and attendance records.
• Help prepare documentation for payroll processing, ensuring that all hours worked and leave entitlements are recorded accurately.
• Support the benefits administration process, including assisting with open enrolment and addressing employee benefits questions.
• Assist in tracking benefits and payroll-related deadlines and ensuring timely processing of all necessary paperwork.

HR Reporting and Analytics:

• Assist in generating HR reports, including turnover rates, absenteeism, and employee satisfaction surveys.
• Maintain and update HR data in spreadsheets and HR management systems.
• Support in tracking employee training, certifications, and development programs.
• Help track key HR metrics and assist in reporting on HR activities and trends.

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