Office Coordinator

Role Purpose

We are looking for a reliable and hands-on Temporary Office Coordinator to support our office operations and provide administrative assistance during a phase of organizational transfer.

T The role helps ensure a smooth day-to-day office environment and supports employees, visitors, and internal stakeholders.

This role will be part of the global Facilities and Office Management function within Mobility Global supporting the Munich, Germany office.

Note: Part time 30 hrs a week.

Key Responsibilities

• Support daily office administration and general office management activities
• Manage incoming and outgoing mail, parcels and deliveries
• Obtaining and tracking signatures, documents, and certificates internally and externally, including with authorities and insurance providers
• Order and maintain office supplies and refreshments
• Welcome visitors and monitor our visitor processes
• Fleet and insurance administration
• Coordinate office vendors and service providers
• Support meeting and event organization, including room bookings and catering
• Coordinating and supporting occupational workplace health and safety activities
• Maintain office-related documentation and records
• Provide general administrative support to management and teams as needed
• Assisting with the implementation of Office-related policies and procedures

Qualifications & Experience

• Previous experience in Office Management, Team Assistance, Administration, or a similar role
• Strong organizational and coordination skills
• Reliable, proactive, and service-oriented working style
• Good communication skills and a friendly, professional attitude
• Ability to manage multiple tasks and priorities
• Ability to handle confidential information with discretion
• Good knowledge of Microsoft Office applications (Outlook, Word, Excel, Power Point)
• Language Skills
• Fluent German and good English skills, both written and spoken