Academic Events Coordinator Temporary contract / Glion, Switzerland Responsibilities
Supports the coordination and the implementation of academic events and experiential activities (e.g., masterclasses, field trips, immersions) in line with institutional priorities and program needs
Monitor event planning timelines, standard operating procedures, and documentation
Liaise with Academic Events Officer to coordinate the planning and execution of masterclasses and industry sessions
Ensure smooth integration into the academic calendar and manage logistical details
Supports the logistical organisation of all academic trips, including travel, accommodation, meals, scheduling, risk documentation, and participant communication
Support academic teams in ensuring pedagogical relevance and optimal student experience
Maintain clear communication channels for all stakeholders involved
Attend all academic events, field trips. Masterclasses, on-site academic industry related events when required
Manage students during academic excursions
Organise and coordinate all logistical aspects: venues, transport, accommodation, catering, AV/IT requirements, safety measures, and student supervision
Provide operational support on-site during major events or trips
Handle real-time adjustments and troubleshoot logistical issues as needed
Maintain shared calendars, event trackers, and planning tools
Ensure experiential activities contribute positively to the overall student experience and meet academic quality standards
Support communication with students regarding event details and expectations
Gather student feedback and support post-event evaluation and reporting
Profile and Experiences
Bachelor's or CFC is acceptable depending on prior experience and other credentials
Experience in hospitality, education, event or service-oriented environments preferred
Strong organizational and coordination skills
Problem solving skills
Project management skills
Good verbal and written communication skills in English
Ability to manage multiple activities simultaneously and follow established processes
Capable of handling several requests at the same time
Ability to manage stress and take appropriate decisions when needed
Other Information
Location: GIHE Sàrl, Route de Glion 111, 1823 Glion
Type of contract: defined period of time contract
Activity rate: 100%
Dates of employment: from 07.09.2026 to 12.02.2027
#J-18808-Ljbffr
Supports the coordination and the implementation of academic events and experiential activities (e.g., masterclasses, field trips, immersions) in line with institutional priorities and program needs
Monitor event planning timelines, standard operating procedures, and documentation
Liaise with Academic Events Officer to coordinate the planning and execution of masterclasses and industry sessions
Ensure smooth integration into the academic calendar and manage logistical details
Supports the logistical organisation of all academic trips, including travel, accommodation, meals, scheduling, risk documentation, and participant communication
Support academic teams in ensuring pedagogical relevance and optimal student experience
Maintain clear communication channels for all stakeholders involved
Attend all academic events, field trips. Masterclasses, on-site academic industry related events when required
Manage students during academic excursions
Organise and coordinate all logistical aspects: venues, transport, accommodation, catering, AV/IT requirements, safety measures, and student supervision
Provide operational support on-site during major events or trips
Handle real-time adjustments and troubleshoot logistical issues as needed
Maintain shared calendars, event trackers, and planning tools
Ensure experiential activities contribute positively to the overall student experience and meet academic quality standards
Support communication with students regarding event details and expectations
Gather student feedback and support post-event evaluation and reporting
Profile and Experiences
Bachelor's or CFC is acceptable depending on prior experience and other credentials
Experience in hospitality, education, event or service-oriented environments preferred
Strong organizational and coordination skills
Problem solving skills
Project management skills
Good verbal and written communication skills in English
Ability to manage multiple activities simultaneously and follow established processes
Capable of handling several requests at the same time
Ability to manage stress and take appropriate decisions when needed
Other Information
Location: GIHE Sàrl, Route de Glion 111, 1823 Glion
Type of contract: defined period of time contract
Activity rate: 100%
Dates of employment: from 07.09.2026 to 12.02.2027
#J-18808-Ljbffr
Academic Events Coordinator Arbeitgeber: Sommet Education
Das Glion Institute of Higher Education bietet eine inspirierende und dynamische Arbeitsumgebung, die auf Innovation und Zusammenarbeit setzt. Als Teil einer renommierten Institution im Bereich der Hotel- und Luxusmanagementausbildung profitieren Mitarbeiter von umfangreichen Entwicklungsmöglichkeiten und einem starken Fokus auf Teamarbeit. Die Lage in Glion, einer malerischen Stadt in der Schweiz, sorgt zudem für eine hohe Lebensqualität und ein angenehmes Arbeitsumfeld.
