Manager of Operations

Overview

The Manager of Operations will oversee and coordinate the daily administrative, financial, HR, and compliance operations of soonami. This role ensures smooth internal processes, accurate financial and HR reporting, and consistent communication between external service providers, the leadership team, and employees.

The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic, fast-paced environment and can manage multiple responsibilities independently.

Responsibilities

• Administration & Internal Operations: Manage access and permissions across company tools, apps, and platforms (e.g., Google Workspace, Datev, GAIA, JOIN, ZOOM, Calendly, Confluence); handle general administrative tasks, including venue bookings, coordination of team events, and procurement of gifts for staff and partners; maintain internal documentation, templates, and shared drives; support leadership with scheduling, correspondence, and operational planning.
• Finance & Accounting Coordination: Prepare and process payments (FIAT, crypto, and token-based); manage invoicing cycles and upload all invoices into Datev Unternehmen Online; coordinate with external accounting partners for monthly and quarterly closings; assist auditors during annual reviews and financial due diligence; prepare monthly financial reports and forecasts for the executive team; ensure financial compliance and maintain accurate records for tax and reporting purposes.
• Human Resources: Support recruitment activities: posting roles, scheduling interviews, and onboarding; maintain employee documentation, contracts, and HR archives; track working hours, vacation days, and absences; coordinate with the external payroll accountant and ensure timely payroll reporting; support employee engagement initiatives and company culture activities.
• Legal & Compliance: Manage and update company incorporation and governance documents; administer and maintain the company Google Drive archive for all legal and corporate files; review, draft, and update contracts in collaboration with external legal advisors; ensure compliance with German corporate, labor, and data protection regulations.

Qualifications

• Bachelor’s degree in Business Administration, Finance, HR Management, or a related field.
• 3–5 years of experience in operations, administration, or finance — preferably in a startup, tech, or innovation-driven environment.
• Strong knowledge of German administrative and tax requirements (experience with DATEV is an advantage).
• Excellent organizational, communication, and multitasking skills.
• Fluency in English.
• Strong sense of responsibility, discretion, and hands-on problem-solving ability.

Benefits

• A key role in an innovative, fast-growing tech ecosystem.
• Flexible working arrangements (remote).
• Opportunity to shape processes and work directly with founders and executive leadership.
• Supportive international team culture.