Shipping Coordinator in Genève

pEstablished in 1744, Sotheby's promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby's and Concierge. Sotheby's Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby's new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. /p h3THE ROLE /h3 pProvide integrated Shipping expertise and exceptional service to both clients and members of staff across Pre-Sale and Post-Sale operations, ensuring the timely, secure and cost-effective movement of luxury goods and rarities in compliance with applicable laws and regulations. Liaise with vendors to procure and coordinate domestic and international logistics services, managing incoming consignments, outgoing shipments and Post-Sale client requirements to ensure a seamless client experience. /p h3RESPONSIBILITIES /h3 ul liArrange shipping and associated logistics requirements for all property. /li liWork closely with the Pre Sale and Post Sale colleagues to deliver an integrated, consistent and exceptional client experience. /li liMonitor and execute quote requests in a timely manner in line with established service levels. /li liAct as a direct point of contact for buyers following Sotheby's auctions, handling Post-Sale shipping enquiries, requests and follow-ups by phone and email. /li liManage the end-to-end Post-Sale shipping process for purchased lots, from the initial client enquiry and quotation through collection, export, communication, tracking and final delivery. /li liRespond to and resolve to successful conclusion shipping and logistics enquiries and issues. /li liObtain quotes from shippers and other related service providers for shipments and select the most suitable option for our internal and external clients. /li liAssess and verify the requirements of a proposed shipment, including method of transport, packing, etc., and enter or validate this information in the system. /li liApply for CITES license applications or other license applicable, as appropriate. /li liFor all accepted client offers, where the shipment is arranged by Sotheby's, and approved transfers contact vendors and issue instructions for packing, local transportation, shipping and security. /li liDetermine and apply appropriate customs tariff classifications for internationally traded property. /li liMonitor the progress of shipments, conferring with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment. /li liLiaise with Manager to provide input on shippers' performance and maintenance of service level requirements and KPIs. /li liShip in compliance with all applicable laws and regulations. /li liDetermine where consolidation of property can occur and arrange consolidated shipments to maximize efficiency and minimize cost. /li liMaintain and scan all required documentation associated with shipments in accordance with department procedures. /li liPrepare customs documents and submit to the appropriate regulatory bodies or shippers, ensuring the accuracy of the information and its timely submission. /li liCoordinate and execute interoffice transfers to international offices and generate pre-alerts to Shipping Coordinators in those offices to ensure an efficient delivery of property /li /ul h3IDEAL EXPERIENCE COMPETENCIES /h3 ul liBachelor's degree with 2-3 years in international shipping /li liFluency in English and French is mandatory /li liStrong knowledge of international shipping and logistics, including import/export procedures, customs regulations, transportation methods and current packing methods. /li liAction oriented with skills and aptitude to excel in a fast paced client-focused and deadline-driven environment /li liProactive communicator and solution oriented /li liComfortable speaking with clients and clients facing teams /li liExcellent client service skills; ability to remain calm in pressure situations /li liAbility to learn quickly and apply knowledge /li liExcellent communication and interpersonal skills; demonstrated ability to communicate with all organizational levels /li liAbility to work both independently and as a team member to complete the task at hand /li liStrong organizational skills to set priorities, multi task and meet deadlines /li liExperience in fine art, luxury goods or high-value shipping is an advantage, alongside additional language skills. /li liPrior experience with SAP is an advantage /li liFlexibility to work overtime and weekend hours when necessary is required /li /ul pThe Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates. /p #J-18808-Ljbffr