Executive Assstant to VP in Essen

Overview

As Executive Assistant to the VP of Sales, you enable strategic execution by managing the executive’s calendar, travel, and confidential communications. You act as the first point of contact, coordinating cross-functional interactions and prioritizing tasks to align with the company’s sales agenda. You will handle complex administrative duties, prepare pre-read materials, and support ad-hoc projects that advance business priorities. Your role combines meticulous organization with proactive problem solving in a fast-paced, tech-driven environment. This position offers exposure to senior leadership and a chance to shape efficient workflows in a remote, German-based setting.

Verantwortungsbereiche

• Provide executive assistance to the Senior Executive with high confidentiality and accuracy
• Proactively identify Executive needs and prepare information/re-read docs
• Manage Executive inbox and route urgent issues
• Maintain and coordinate Executives' calendars
• Arrange travel and ensure timely ticketing and itineraries
• Process business expenses and prepare quarterly executive recap
• Organize meeting logistics including rooms, invitations, AV, catering, and attendance
• Handle mail discreetly; adapt to role changes
• Take on Ad-hoc projects as required

Zentrale Anforderungen

• High initiative and a proactive, can-do attitude
• Strong administrative/organizational, interpersonal, and communication skills
• Effective written and verbal communication
• Service-oriented, team player with strong relationship skills at all levels
• Ability to multi-task, prioritize and meet deadlines
• Efficient, accurate work with minimal supervision
• Strong problem-solving and cross-functional collaboration capabilities
• Strong MS Excel and PowerPoint skills
• Client-focused mindset and passion for modern technology
• Experience building reports and analyses

• oral and written communication
• team player
• problem-solving
• multi-tasking
• MS Excel
• PowerPoint