Proposal Specialist (m/f/d/x)

These are your main tasks

Our markets offer huge potential, but also involve complex customer structures.

If you thrive on the challenge of inspiring our customers with Averna’s technical solutions, whilst also finding the right approach to securing a contract, then this is the right role for you.

If you find developing technical solutions with our R&D team just as exciting as negotiating complex contracts, then don’t hesitate to apply.

• You will handle several tenders (RFP/RFI/RFQ) simultaneously. Deadlines are met through effective prioritisation and progress monitoring.
• You will collaborate externally with our clients and internally with various business units (Sales, Finance, Project Management, Engineering, Legal).
• You will ensure that Averna’s business proposal is well aligned with the client’s expectations and meets the specified standards.
• You prepare tender documents and coordinate all activities involved in determining effort and cost estimates.
• You ensure that all regulations relating to government clients are complied with (pricing regulations, public tenders, export controls, confidentiality levels, security regulations).
• Where necessary, you work with the procurement team to determine and verify material costs and lead times.
• You ensure that the correct information is available and work with the Sales Manager to develop the pricing strategy, as well as with the Finance Department to establish the cost structure.
• You communicate in a timely manner with internal stakeholders (Sales Manager, senior management) in the event of a contractual deviation or discrepancy regarding the fulfilment of a customer requirement.
• You will review and approve orders, including checking the terms and conditions of sale (both commercial and, at the very least, legal).

You will liaise with customers as required to coordinate any changes.

You will plan and chair all related meetings, including commercial business meetings, to discuss proposals for approval by senior management.

• You will act as the point of contact for project kick-off teams and the invoicing department.
• You will carefully record all related activities and approvals using the CRM tool (Salesforce).
• You review and approve quotations prepared by other colleagues.
• You provide administrative support to the Sales Manager with all logistical tasks required for the conclusion of contracts (supplier forms, issuing certificates, etc.) in both the private and public sectors.
• This is our offer
• We pay according to the collective wage agreement and have an attractive company pension plan.
• Our works council is an important part of the company.
• We offer flexible working hours & home office.
• We have an internal SPHEREA Academy in addition to renowned training providers.
• We have a company doctor and regularly offer a detailed free health check-up.
• We focus on the health of our employees with a weekly sports program and discounts for a fitness studio.
• We are a family-friendly organization with an award.
• Our team bicycles and team car are also available for private use.
• We support you in finding accommodation and relocation.
• We have a monthly employee breakfast and subsidize our company catering.
• You can treat yourself to a short break in the Relax Room.
• We also offer free water, fresh fruit, support corporate benefits, have a Kids Corner and promote regular team events.
• These skills are needed
• Qualifications: Bachelor’s degree in Business Administration or a related field.
• Experience in preparing quotations and carrying out cost analyses. Working experience with clients in the public sector is an advantage.
• Skills: Very good knowledge of the Microsoft Office suite (Word, Excel, Power Point); knowledge of public pricing regulations and public procurement regulations is an advantage.
• Desirable: Knowledge of the electronics, telecommunications, aerospace and automotive industries.
• Experience with Salesforce (as an administrator or developer).
• Results-oriented: Excellent communication and interpersonal skills, as well as the ability to multitask and set priorities.
• Outstanding analytical skills and attention to detail.
• Fluent English and German skills are essential.