Facilities & Workplace Manager

We are seeking a highly organized and service-oriented

Facilities & Workplace Manager to oversee day-to-day office operations and create an exceptional workplace experience for our Munich office.

This role combines facilities management, workplace administration, health and safety leadership, and on-site employee support, while also providing HR and executive support.

The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in ensuring the workplace runs smoothly and efficiently.

This position is primarily focused on facilities and workplace operations (approximately 50%), with additional responsibilities supporting Human Resources initiatives and executive leadership based in Munich.

Key Responsibilities

• Facilities & Workplace Operations (Approximately 50%)
• Manage all aspects of office facilities and workplace operations for the Munich office.
• Serve as the primary point of contact for building management, landlords, vendors, and service providers.
• Coordinate office maintenance, repairs, cleaning services, security, access control, and workplace improvements.
• Manage office supplies, equipment, furniture, and inventory.
• Oversee workplace budgets, purchase orders, invoices, and vendor contracts.
• Coordinate office events, meetings, catering, and employee engagement activities.
• Ensure conference rooms, common areas, and office spaces are maintained to a high standard.
• Support business continuity and emergency preparedness planning.
• Health, Safety & Workplace Leadership (Approximately 25%)
• Serve as the Munich site lead for Health, Safety, and Workplace Wellbeing initiatives.
• Develop, drive, and continuously improve a proactive safety culture that promotes employee engagement, accountability, and awareness.
• Lead site-wide health and safety programs, campaigns, training, and communications to encourage active participation across the workforce.
• Partner with leaders and employees to identify risks, implement preventative measures, and foster a culture of safety-first decision making.
• Champion employee involvement in safety initiatives through committees, feedback mechanisms, and workplace engagement activities.
• Conduct workplace inspections, risk assessments, and safety audits, ensuring timely resolution of identified issues.
• Manage incident reporting, investigations, corrective actions, and lessons-learned programs.
• Maintain compliance with applicable health and safety regulations and company policies.
• Coordinate emergency preparedness, business continuity planning, and response procedures.
• Track, analyze, and communicate health and safety metrics, using data to drive continuous improvement and organizational awareness.
• Human Resources Support
• Provide on-site support for employee onboarding and offboarding activities.
• Assist with new hire orientation, workspace setup, and employee experience initiatives.
• Coordinate employee engagement programs and office-based HR activities.
• Support local employee relations needs and serve as a liaison between employees and the broader HR team.
• Assist with benefits communications, employee events, and workplace culture initiatives.
• Executive & Administrative Support
• Provide administrative support to Munich-based leaders and visiting executives.
• Coordinate calendars, meeting logistics, travel arrangements, and visitor management as needed.
• Assist with preparation for leadership meetings, presentations, and team events.
• Support special projects and operational initiatives on behalf of leadership.

Qualifications

• Required
• 3-5+ years of experience in facilities management, workplace operations, office management, or a related role.
• Excellent written and verbal communication skills in both German and English.
• Knowledge of workplace health and safety programs and compliance requirements.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to manage multiple priorities independently and proactively
• Preferred
• Experience supporting HR programs or employee experience initiatives.
• Experience providing executive or administrative support to senior leaders.
• Health and Safety certification or related training.
• Experience in a fast-paced technology, aerospace, or high-growth environment.

Why Join Us?

You'll play a critical role in creating a safe, productive, and engaging workplace experience for our employees while partnering closely with leadership, HR, and operations teams.

This is an excellent opportunity for someone who enjoys a broad scope of responsibilities and making a tangible impact on company culture and workplace effectiveness every day.

Access to US export-controlled software and/or technology may be for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-MI1