Keep administration, finance, HR and office operations running smoothly - with a varied role, plenty of responsibility and direct interaction with management.
Administrative & Back Office Coordinator (h/f/d) 100%
Location: Lausanne | 100% | On-site | Start: As soon as possible or by agreement
For one of our clients, a dynamic company in the biotech / healthcare sector, we are looking for a reliable and well-organized Administrative & Back Office Coordinator (h/f/d). In this versatile role, you will be a key point of contact for administrative, financial and organizational matters, ensuring that day-to-day operations run smoothly and efficiently.
Your Responsibilities
- Manage day-to-day administration and back-office activities, including company records, contracts and internal documentation
- Process and track invoices, expenses and payments and prepare documentation for accounting, fiduciary services and Swiss VAT reporting
- Support HR administration and coordinate onboarding and offboarding, including access, equipment and documentation
- Ensure smooth office operations and coordinate suppliers, purchases, equipment, maintenance and external service providers
- Support management with meetings, scheduling, travel arrangements and general coordination
- Keep website content, presentations and company materials up to date and support LinkedIn and other communication channels
- Monitor deadlines, open tasks, contracts and ongoing administrative topics, ensuring that nothing falls through the cracks
Your Profile
- You have experience in administration, back office, bookkeeping, office management or a similar role
- You have good practical knowledge of invoicing, expenses, bookkeeping and cost tracking
- You have experience with HR administration and employee onboarding
- You are confident using Excel or Google Sheets and comfortable working with digital tools
- You are structured, proactive, independent and detail-oriented, with the ability to manage multiple topics simultaneously
- You have strong written and spoken English skills; French is highly desirable
- Experience in a startup, biotech, medtech, healthcare or technical environment is an advantage, but not essential
What We Offer
- A varied and versatile position covering administration, finance, HR, office management and communication
- A high level of autonomy and responsibility, with the opportunity to actively shape processes and workflows
- Direct collaboration with management and a wide range of internal and external stakeholders
- A central cross-functional role with insight into different areas of the business
- A dynamic and modern working environment in Lausanne
- The opportunity to contribute your own ideas and improve administrative processes
- A role where your organization, reliability and initiative have a direct impact on the company
Are you interested?
Then we look forward to receiving your complete application. This is a great opportunity to bring your organizational skills to a versatile role and make a direct contribution to the smooth running of our client's business. We look forward to getting to know you!
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Administrative & Back Office Coordinator (h/f/d) 100% Arbeitgeber: Spotted
Der Centre de formation professionnelle neuchâtelois (CPNE) ist ein herausragender Arbeitgeber, der nicht nur eine bedeutende Rolle in der beruflichen Bildung des Kantons Neuenburg spielt, sondern auch ein inspirierendes Arbeitsumfeld bietet. Mit 8 Wochen Urlaub pro Jahr und einem starken Fokus auf Teamarbeit und kontinuierliche Verbesserung fördert das CPNE die persönliche und berufliche Entwicklung seiner Mitarbeiter. Die Möglichkeit, innovative pädagogische und digitale Transformationen zu begleiten, macht diese Position besonders attraktiv für Führungspersönlichkeiten, die einen positiven Einfluss auf die Zukunft der Bildung haben möchten.
