Administrative Specialist - Germany

Job Overview

Servus und hallo bei uns hier in Sungrow.

We’re excited to welcome an Administrative Specialist who helps keep our Munich Service Office running smoothly and creates a well‑organized, welcoming environment for employees and visitors alike.

Curious what this role is all about?

Let’s dive right in

Responsibilities

• You support daily office operations, including document management, filing, correspondence, and administrative record‑keeping.
• You handle incoming and outgoing mail, parcels, courier services, and help keep office supply levels on track.
• You coordinate with facility management, maintenance partners, and other service providers to ensure smooth site operations.
• You make sure office facilities and common areas are organized, functional, and aligned with day‑to‑day business needs.
• You work closely with the German Office Management team, sharing updates, flagging issues, and supporting operational topics proactively.
• You support employees with administrative questions, help with onboarding activities when needed, and take ownership of front desk and visitor management tasks.

Qualifications

• You have a degree or vocational training in Business Administration, Office Management, or a related field.
• You bring at least 2 years of experience in office administration, facilities coordination, executive support, or a similar role.
• You work in a proactive, reliable, and structured way, with strong attention to detail and a hands‑on mindset.
• You know how to prioritize, manage several tasks at once, and stay calm in a dynamic office environment.
• You communicate clearly, collaborate well with different stakeholders, and build positive working relationships across teams.
• You are confident using Microsoft Office, especially Word, Excel, Power Point, and Outlook; a driver’s license and Chinese language skills are a plus, and your German is at least B2 while your English is at least C1.
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