Administrative Coordinator - Regulatory Affairs TN&H (Part-Time, Fixed-Term)- in Holzminden

About Us

Symrise is a global supplier of fragrances and flavors, cosmetic active ingredients as well as functional ingredients. Its customers include perfume, cosmetics, food and beverage manufacturers, the pharmaceutical industry and producers of dietary supplements and pet food.

With sales of around €4.9 billion in the 2025 financial year, the company is one of the world's leading providers. The Group, headquartered in Holzminden, Germany, has more than 100 locations in Europe, Africa and the Middle East, Asia, the USA and Latin America.

Together with its customers, Symrise develops new ideas and market-ready concepts for products that form an indispensable part of everyday life. Economic success and corporate responsibility are inextricably linked.

Symrise - always inspiring more...

Your Role

We are looking for a highly organized and motivated Administrative Coordinator to support the Global TN&H Regulatory Affairs team and contribute to the successful execution of the Sympliance transformation project.

This is a part-time position (35 hours per week) offered on a fixed-term contract for 12 months. The role provides the opportunity to work at the intersection of Regulatory Affairs, data governance, compliance systems, and digital transformation, while supporting global stakeholders and strategic initiatives across the organization.

Project Support

• Coordinate project-related activities, meetings, workshops, and follow-up actions.
• Track project milestones, action items, and deliverables to support timely project execution.
• Prepare presentations, meeting agendas, minutes, status reports, and project documentation.
• Support user surveys, process-mapping initiatives, and requirement-gathering activities.
• Contribute to testing, validation, and documentation activities within the Sympliance project.
• Maintain project documentation and ensure records remain accurate and up to date.
• Support project managers and stakeholders with administrative and organizational tasks.

Regulatory Data & Process Support

• Support regulatory data management and data quality initiatives.
• Assist in maintaining and organizing regulatory information in internal systems and databases.
• Contribute to process harmonization and continuous improvement activities within Regulatory Affairs.
• Support the preparation of reports, dashboards, and project updates.
• Ensure compliance with internal documentation standards and established processes.

Organization & Communication

• Act as a reliable point of contact for administrative and organizational project support.
• Coordinate information exchange between project stakeholders across different regions and functions.
• Ensure timely documentation and follow-up of agreed actions and decisions.
• Organize meetings, workshops, training sessions, and stakeholder discussions.
• Facilitate effective communication and collaboration within international and cross-functional teams.
• Support calendar coordination, travel arrangements, and other administrative activities as required.

About You

• Commercial or administrative training, bachelor's degree, or equivalent professional experience

• Minimum 3 years of experience in an administrative, coordination, project support, or similar role.
• Experience in a regulatory, scientific, technical, compliance, or data-driven environment is preferred.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, Outlook, and Teams.
• Experience with document management systems and collaboration platforms such as SharePoint, IMS, or similar tools.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills in English; German or additional languages are a plus.
• Strong attention to detail and a structured, analytical approach to work.
• Ability to collaborate effectively with stakeholders across different regions and functions.
• High level of discretion, reliability, and service orientation.
• Interest in data management, process optimization, digital solutions, and business transformation initiatives.
• Proactive, solution-oriented mindset and ability to work independently as well as within a team.

Our Offer

Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well-being of consumers in 160 countries around the world. Putting our employees in the focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.

Come join us and embark on a fascinating journey with Symrise.

If you feel that you fit the above criteria, then please apply by using our online application system. Your application will be treated confidentially.

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