Contract Specialist - hybrid in Munich

Principal Sourcing Specialist – Syneos Health

Contract Specialist – hybrid in Munich

Syneos Health is a leading fully integrated biopharmaceutical solutions organization that accelerates customer success. It translates unique clinical, medical affairs and commercial insights into outcomes to address modern market realities. The company\’s clinical development model places the customer and the patient at the centre of everything it does, continually simplifying work to make Syneos Health easier to work with and to work for.

Whether you join us in a Functional Service Provider partnership or a Full‑Service environment, you’ll collaborate with passionate problem solvers and innovate as a team to help our customers achieve their goals. We are agile and driven to accelerate the delivery of therapies because we are passionate about changing lives.

Job Responsibilities

• Administers all contract management processes, including coordination with relevant protocol, informed consent, institution, investigator, vendor, consultant, and customer agreement documents at a project level.
• May lead (with supervision) multi‑country projects including negotiating and preparing contracts, budgets, and related documents for participation in industry‑sponsored clinical trials. Provides support to SSUL to agree on country template contract and budget. Produces site‑specific contracts from country template. Provides support in submissions for proposed contract and budget for site. Provides support in negotiating budget and contract with site via Site Contracts Service Centre and SSUL with Sponsor until resolution of issues. Performs quality control and arranges execution of CTAs as well as archival of documents into repositories and capture of metadata. Reviews contracts for completeness and accuracy, and ensures that corrections are appropriately made and documented. Provides supports to business development and represents site contracts/Site Start‑Up (SSU) at internal or customer meetings.
• Works with Contract Managers and team members with the active project management of ongoing contract issues; performs follow‑up on all outstanding contract issues.
• Supports generating amended contract and/or budget documents as necessary, preparing contract management documentation for projects, and streamlining the contract/proposal or internal processes; and initiates and introduces creative ideas and solutions.
• Works within the forecasted country/site contracting timelines, ensures they are complied with and tracks milestone progress in agreed upon SSU tracking system in real time. Collaborates with internal and external legal, finance, and clinical operations departments, including communicating and explaining legal and budgetary issues. Facilitates the execution of contracts by company signatories. Maintains contract templates and site‑specific files and databases. Trains and mentors less experienced staff members on departmental Standard Operating Procedures (SOPs) and ensures quality of team work products. Maintains and updates training material for site contract team. Acts as a communication liaison between site contracts staff and internal and external customers. Provides functional guidance and keeps internal and external teams aware of all contract statuses or pending issues. Prepares correspondence as necessary.
• Monitors basic financial aspects of the project and the number of hours/tasks available per contract; escalates discrepancies in a timely fashion.
• Reviews and complies with Standard Operating Procedures (SOPs) and Work Instructions (WIs) in a timely manner, keeps training records updated accordingly and ensures timesheet compliance.

Qualifications

• BA/BS degree in Business Administration, Public Administration, Public Health, related field, or equivalent combination of education and experience. Advanced degree preferred.
• High level of contracts management experience.
• Fluency in both German and English.
• Experience in a contract research organization or pharmaceutical industry essential and strong knowledge of the clinical development process and legal and contracting parameters.
• Customer‑focused and ability to manage challenging priorities and to remain flexible and adaptable in stressful situations.
• Excellent understanding of clinical trial process across phases II‑IV and ICH GCP.
• Good understanding of clinical protocols and associated study specifications.
• Excellent understanding of clinical trial start‑up processes.
• Project management experience in a fast‑paced environment.
• Good vendor management skills.
• Excellent written/ oral communication, presentation, documentation, interpersonal skills as well as strong team‑orientation.
• Strong organizational skills with proven ability to handle multiple projects and excellent communication.
• Quality‑driven in all managed activities. Strong negotiating skills. Strong problem‑solving skills.
• Demonstrate an ability to provide quality feedback and guidance to peers; contribute to a training and quality‑assurance plan within SSU and update SOPs/WI.

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

Summary

Roles within the Site Start‑Up/Site ID job family are responsible for managing and executing the site identification process in accordance with regulations, SOPs, and project requirements. This includes completing and negotiating site confidentiality agreements (CDAs) and site information forms (SIFs) with sites, maintaining, reviewing, and reporting on site performance metrics, serving as the primary point of contact for investigative sites, and tracking the completion of site identification for sites. Impact and contribution: Individual contributors with responsibility in a professional or technical discipline or specialty, but may manage two or fewer employees. May direct the work of lower level professionals or manage processes and programs. The majority of time is spent contributing to the design, implementation or delivery of processes, programs, and policies, using knowledge and skills typically acquired through advanced education. Established and productive individual contributor. May manage defined components of projects or processes within area of responsibility. Requires practical knowledge of a professional area, typically obtained through education combined with experience.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Legal

Location

Munich, Bavaria, Germany

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