Executive Assistant & Events Coordinator

Executive Assistant & Events Coordinator with Internal Communications Responsibilities

Who we are and why we exist

System1 is a The Creative Effectiveness Platform. Our target customers are the world’s largest advertisers. These businesses understand that creativity is the most powerful tool for growth within their control. System1 helps them make confident creative decisions that lead to transformational business results.

What we do

System1 predicts and improves marketing effectiveness. Our advertising and idea tests measure emotion to give our customers the most accurate predictions of the business impact of creativity. We ‚predict‘ (provide research results) and ‚improve‘ (provide insight and consultancy on those results) on arguably three of the most critical marketing questions for our customers: advertising effectiveness, innovation effectiveness and brand effectiveness. We aspire to do these three things better than anyone else at a value that makes System1 our customers‘ choice.

Becoming part of our team

• AIM Listed, and with 10 Global Offices and over 150 employees, System1 is a fast-changing business. With exceptional IP, technological advantage and a world-class team we are very well positioned for rapid growth. Central to this is our people. We need to hire the right people, into the right roles, at the right time.
• Are you up for being a part of the team to promote System1, our thought leadership, partnership activity, product launches and promotional activity?
• Are you excited by working with leading edge IP and products that can make a huge impact on our customers‘ businesses?
• Do you relish the role of being the disruptor in a category and rise to the challenge of stretching goals?
• Do you enjoy being able to utilise various skills, like copywriting, research, event planning and relationship building?

Job Overview

We are seeking a highly organized and proactive individual to join our dynamic team as an Executive Assistant & Events Coordinator. This role will play a crucial part in supporting executive-level management, coordinating events, and facilitating internal communications within the organisation. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing multiple tasks with efficiency.

What will you be doing?

Executive Assistance:

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and handling travel arrangements.
• Prepare and organize materials for executive meetings, ensuring timely distribution and follow-up on action items.
• Act as a liaison between executives and various internal and external stakeholders, maintaining a high level of professionalism and confidentiality.

Events Coordination:

• Plan and execute a variety of company events, including conferences, seminars, and team-building activities.
• Coordinate logistics for events, such as venue selection, catering, audiovisual equipment, and attendee accommodations.
• Collaborate with internal teams to ensure seamless execution of events, from conception to post-event evaluation.
• Manage event budgets, track expenses, and negotiate contracts with vendors to optimise cost-effectiveness.

Internal Communications:

• Develop and implement internal communication strategies to ensure consistent messaging across the organisation.
• Create engaging content for internal communications, including newsletters, memos, and announcements.
• Facilitate communication channels between departments to enhance collaboration and information sharing.
• Coordinate and contribute to the development of internal events, such as town hall meetings and team-building activities.
• Monitor and manage internal communication platforms, ensuring information is up-to-date and accessible to all employees.

You need to be this kind of person:

• If you are a proactive, detail-oriented individual with a passion for organizing events and facilitating effective internal communication, we invite you to apply for this exciting opportunity. Join our team and contribute to the success of our growing organisation.

You need to have the following experience:

• Proven experience as an executive assistant, events coordinator, or in a similar role.
• Strong organisational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, with an emphasis on attention to detail.
• Proficient in MS Office Suite and event management software.
• Ability to work independently and collaboratively in a team-oriented environment.
• Previous experience in internal communications is a plus.
• Proven experience as an executive assistant, events coordinator, or in a similar role.
• Strong organisational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, with an emphasis on attention to detail.
• Proficient in MS Office Suite and event management software.
• Ability to work independently and collaboratively in a team-oriented environment.
• Previous experience in internal communications is a plus.
• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Benefits

• Competitive salary + bonus scheme
• Health and Dental Insurance
• Pension
• Flexible working arrangements (hybrid)
• Educational reimbursement opportunities
• Unlimited opportunities to interact with some of the leading thinkers in advertising and marketing fields
• A Recognition Scheme to say thank you!
• Regular socials, including summer and winter parties.
• Financial Health checks
• Wellbeing resources, including "de-clutter days" for your personal and professional needs.

We welcome applicants from all diverse communities and encourage our candidates to ask us about reasonable adjustments that we may be able to make to support through our recruitment process and while in post.

Get In Touch

Got a Marketing problem? We’d love to hear about it. Tell us what you’re looking for and we’ll get in touch ASAP.