Overview
Are you an organized, proactive, and people-oriented professional? We’re looking for an Office Coordinator Nordics to keep our Allerød office running smoothly, creating a well-organized, efficient, and engaging workplace. You will support daily administrative tasks, coordinate office activities, organize events, and promote overall employee experience and workplace culture.
Responsibilities
- Organize office procedures for smooth operations and support employee workplace experience
- Implement and maintain office administrative systems
- Plan and organize company events (conferences, team events, social events) following regional policy.
- Manage vendors relationships regarding facilities (landlord, maintenance, cleaning…)
- Manage and coordinate travel and expense management
- Manage and coordinate the car fleet management
- Support the onboarding and offboarding of employees (handover tools, documents, etc…)
- Prepare and support projects, documents, presentations within facility management
- Handle correspondence, complaints, and queries
- Order and manage stationery and IT equipment
- Handle mail distribution and organize the packing and sending of boxes
- Ensure Health & Safety policies are up to date and all facility-related activities are compliant
Qualifications
- Experienced in a multinational company with a matrix organization in the field of Office Management, Office Administration or other service- related fields
- Minimum 2 years of experience as an administrative manager or office manager
- Professional qualification or experience in Business Administration, Communication, Office Administration, Executive Support, Secretary or similar professional service field
- Fluent in English and one Scandinavian language
- Excellent communication and relationship building skills
- Interpersonal skills – team player
- Organizational, time-management, and problem-solving skills
- Good analytical abilities and attention to detail
- Reliability and discretion
- Initiative, proactive, the ability to “make it happen”
- Hands-on experience with office machines and equipment
- Good computer skills, with an aptitude to learn new systems and procedures
- Access to / administrator of travel management portal, fleet management portal
- Access to / administrator of contract management system
Application
Please follow the below link to submit your resume and other required information.
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Kontaktperson:
tesa SE HR Team