Office Coordinator Nordics
Office Coordinator Nordics

Office Coordinator Nordics

Hamburg Vollzeit Kein Home Office möglich
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tesa SE

Overview

Are you an organized, proactive, and people-oriented professional? We’re looking for an Office Coordinator Nordics to keep our Allerød office running smoothly, creating a well-organized, efficient, and engaging workplace. You will support daily administrative tasks, coordinate office activities, organize events, and promote overall employee experience and workplace culture.

Responsibilities

  • Organize office procedures for smooth operations and support employee workplace experience
  • Implement and maintain office administrative systems
  • Plan and organize company events (conferences, team events, social events) following regional policy.
  • Manage vendors relationships regarding facilities (landlord, maintenance, cleaning…)
  • Manage and coordinate travel and expense management
  • Manage and coordinate the car fleet management
  • Support the onboarding and offboarding of employees (handover tools, documents, etc…)
  • Prepare and support projects, documents, presentations within facility management
  • Handle correspondence, complaints, and queries
  • Order and manage stationery and IT equipment
  • Handle mail distribution and organize the packing and sending of boxes
  • Ensure Health & Safety policies are up to date and all facility-related activities are compliant

Qualifications

  • Experienced in a multinational company with a matrix organization in the field of Office Management, Office Administration or other service- related fields
  • Minimum 2 years of experience as an administrative manager or office manager
  • Professional qualification or experience in Business Administration, Communication, Office Administration, Executive Support, Secretary or similar professional service field
  • Fluent in English and one Scandinavian language
  • Excellent communication and relationship building skills
  • Interpersonal skills – team player
  • Organizational, time-management, and problem-solving skills
  • Good analytical abilities and attention to detail
  • Reliability and discretion
  • Initiative, proactive, the ability to “make it happen”
  • Hands-on experience with office machines and equipment
  • Good computer skills, with an aptitude to learn new systems and procedures
  • Access to / administrator of travel management portal, fleet management portal
  • Access to / administrator of contract management system

Application

Please follow the below link to submit your resume and other required information.

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Kontaktperson:

tesa SE HR Team

Office Coordinator Nordics
tesa SE
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tesa SE
  • Office Coordinator Nordics

    Hamburg
    Vollzeit

    Bewerbungsfrist: 2027-09-24

  • tesa SE

    tesa SE

    5000 - 10000
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