ppAn established Hedge Fund is looking for an experienced and highly polished Executive Assistant to join its Zurich office and provide dedicated support to a senior Equities team. This is a high-visibility, hands-on position suited to someone who enjoys working in a fast-paced investment environment and is confident operating at senior level. You will work closely with Portfolio Managers and investment professionals, taking ownership of complex day-to-day coordination while acting as a trusted point of contact for internal and external stakeholders. The successful candidate will also provide occasional support to the wider Zurich office, helping to ensure that day-to-day operations run smoothly. /ph3Key Responsibilities /h3ulliServe as a professional and trusted first point of contact for senior stakeholders, colleagues, clients, brokers and visitors. /liliManage complex and constantly evolving calendars, proactively identifying and resolving scheduling conflicts. /liliCoordinate internal and external meetings, including preparation of agendas, materials, logistics and follow-up actions. /liliMaintain accurate records relating to corporate access, broker interactions and other investment-related activities. /liliOrganise complex domestic and international travel, preparing detailed itineraries and managing changes at short notice. /liliPrepare, process and reconcile expenses accurately and within required deadlines. /liliCoordinate visitors, meetings and hospitality, ensuring a seamless and professional experience. /liliProvide additional administrative and operational support to the Zurich office when required. /liliAnticipate the needs of the Equities team and proactively take ownership of tasks from start to finish. /liliHandle sensitive and confidential information with a high level of discretion and professionalism. /li /ulh3About You /h3ulliWe are looking for an experienced Executive Assistant who is highly organised, commercially aware and comfortable supporting senior professionals in a demanding environment. /liliIdeally, you will have: 7+ years of Executive Assistant experience, preferably supporting senior executives, Portfolio Managers, investment professionals or other senior stakeholders. /liliPrevious experience within financial services, asset management, investment banking, hedge funds or another high-performance professional environment. /liliProven experience managing complex diaries, international travel and multiple competing priorities. /liliStrong stakeholder management skills and the ability to build trusted relationships across internal and external networks. /liliExcellent written and verbal communication skills, with a polished and professional approach. /liliA proactive mindset, strong judgement and the ability to anticipate requirements rather than simply react to them. /liliExceptional organisation and attention to detail, particularly when priorities shift at short notice. /liliA discreet and trustworthy approach to handling confidential and sensitive information. /liliThe ability to work independently while also contributing effectively within a close-knit team. /liliStrong Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel, alongside confidence using modern workplace and productivity tools, including AI-enabled tools where appropriate. /li /ulh3Working Environment /h3pThis is a fully onsite position based in Zurich within a professional and collaborative investment environment. The firm offers a well-equipped office, a strong employee-focused culture and a range of workplace benefits and activities designed to support both professional and social engagement. /p /p #J-18808-Ljbffr
