Temporary Executive Assistant to Chairman in Genève

pAn established private investment organisation is seeking a highly organised, proactive and discreet Executive Assistant to provide comprehensive support to its Chairman on a temporary basis. /ppBased in Geneva, the organisation invests private capital across international markets and operates within a close-knit, entrepreneurial environment. /ppThis is a varied, hands-on assignment encompassing both professional and personal responsibilities. The successful candidate will work closely with the Chairman, his family and colleagues across the business, ensuring that day-to-day activities, administrative requirements and wider projects are managed efficiently and to the highest standard throughout the assignment. /ph3Key Responsibilities: /h3h3Business and Executive Support: /h3ulliManage the Chairman’s calendar, correspondence, documentation and administrative priorities. /liliCoordinate domestic and international business travel, meetings, events and team gatherings. /liliLiaise with senior executives, external partners, professional advisers and other stakeholders. /liliPrepare and format presentations, reports, letters and other business documents to an exceptional standard. /liliConduct research, compile information and assist with ad hoc requests to support investment-related activities. /liliOversee office administration, facilities and relationships with relevant service providers. /liliAssist with the organisation of internal meetings, corporate events and other business engagements. /li /ulh3Personal and Lifestyle Support: /h3ulliCoordinate personal travel arrangements, itineraries and associated logistics. /liliOrganise private events, family occasions and gatherings both locally and internationally. /liliManage personal administration, household matters and residential property-related requirements. /liliLiaise with contractors, suppliers and external service providers to ensure the smooth running of personal affairs. /liliHandle errands, confidential requests and a variety of bespoke projects as required. /liliAnticipate upcoming needs, resolve issues independently and ensure arrangements run seamlessly. /li /ulh3Technology and Process Improvement: /h3ulliUse Microsoft Office applications, including Word, Excel and PowerPoint, confidently and effectively. /liliIncorporate AI tools, automation and other digital solutions into everyday workflows to improve efficiency, accuracy and productivity. /liliIdentify opportunities to streamline administrative processes and introduce more effective ways of working. /li /ulh3Candidate Profile: /h3pWe are looking for a service-oriented professional who takes genuine pride in supporting others, anticipating requirements and delivering consistently high standards. /ppThe ideal candidate will demonstrate: /pulliExceptional organisational skills and meticulous attention to detail. /liliA proactive, resourceful approach, with the ability to anticipate needs and take ownership of tasks. /liliStrong problem-solving skills and the confidence to make sound decisions in a fast-paced environment. /liliFlexibility and composure when managing competing priorities or unexpected changes. /liliOutstanding interpersonal and communication skills, with the ability to engage professionally with a diverse range of stakeholders. /liliAbsolute discretion and integrity when handling confidential business and personal matters. /liliA strong service ethos and a commitment to continuous improvement. /liliConfidence using modern technology, with an interest in applying AI and automation to everyday tasks. /li /ulpPrevious Executive Assistant experience would be advantageous but is not essential. Candidates with the right aptitude, attitude and transferable skills will be considered, with appropriate support provided where required. /ppRelevant backgrounds may include investment management, private banking, professional services, luxury hospitality or hotel management. Graduates of recognised hospitality management schools are particularly encouraged to apply. /ppbLanguages: /b Fluency in both English and French, written and spoken, is essential. /pullibLocation: /b Geneva, Switzerland; primarily office-based. /lilibContract type: /b Temporary assignment. /lilibWorking hours: /b Monday to Friday, approximately 08:30–18:00. /lilibAvailability: /b Flexibility outside standard working hours will be required to accommodate business and personal commitments. /lilibWork authorisation: /b Candidates must be legally entitled to work in Switzerland. /lilibStart date: /b Immediate, or as soon as mutually possible. /li /ulpThis assignment would suit someone who enjoys a broad and varied role, thrives on responsibility and can quickly establish themselves in a demanding environment. The successful candidate will be comfortable taking initiative, adapting to changing priorities and delivering exceptional support from day one. /p #J-18808-Ljbffr