Administrative Secretary (EAC), Cologne

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What we offer if you join our amazing team:

1. Corporate Benefits Package
2. Company events
3. Access to training

Job Introduction

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA.

Serco has made significant contributions at ESA’s European Space Research and Technology Centre (ESTEC) in the Netherlands, supporting a wide range of space missions and projects. Serco has provided essential engineering, technical, and management services, playing a key role in logistics and operational support for missions. Serco’s expertise in spacecraft management, ground systems and data processing has earned them recognition, including ‚Best in Domain‘ awards from ESA. Their long-standing partnership with ESA reflects their commitment to excellence and innovation in the space sector.

We are looking for an Administrative Secretary to join our team on site at our client, the European Astronaut Centre (EAC), Cologne.

Main Responsibilities

1. Perform administrative duties to ensure smooth office operations, including managing schedules, documentation, and communications.
2. Oversee document management systems and ensure compliance with filing protocols.
3. Assist in preparing reports, presentations, and other formal communications.
4. Maintain databases and records with a focus on accuracy and confidentiality.
5. Coordinate with internal and external stakeholders for meeting scheduling and event organization.
6. Provide general office support, including handling inquiries, organizing meetings, and processing requests.

Successful Candidate

1. Proven experience in administrative roles, ideally within international or multinational organizations.
2. Sound knowledge of document management and filing systems.
3. Strong organizational skills and attention to detail.
4. Excellent communication and interpersonal skills.
5. Ability to manage multiple tasks and prioritize effectively.
6. Familiarity with office software such as Microsoft Office.
7. Comfortable with working in a diverse and multinational team environment.
8. Proficient in the English language, both written and spoken.
9. Knowledge of another EU member state language is an asset.

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