Facilities Administrator (Part Time)

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Posted:

16.05.2025

Expiry Date:

30.06.2025

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Job Description:

Position Summary

Bentley\’s Facilities department is seeking an experienced Facilities Administrator to support our EMEA region, reporting directly to the EMEA Facilities Manager. The Facilities Administrator will oversee the Munich office, ensuring smooth operations. Responsibilities include addressing daily facilities issues, purchasing office supplies/equipment via Bentley’s purchasing systems, managing office access for visitors, and maintaining common areas. Additionally, this role will collaborate closely with the Regional Manager to support various facilities and administrative tasks across EMEA.

Your Day-to-Day:

• Meeting and greeting users and colleagues
• Overseeing general office operations, including access control system management, vendor, landlord, and contractor liaison, finance duties such as invoicing, PRs/POs, management of meeting rooms, first aid/fire warden training, and risk registers
• Managing incoming post and courier services
• Ordering supplies such as stationery and amenities
• Distributing fleet car documentation, including service messages, fuel cards, insurance, and fines
• Representing facilities for other EMEA offices lacking local facilities staff
• Sitting on the social committee

What You Bring to the Team:

• Fluency in English and German
• A courteous and professional manner with high customer service standards
• Strong organizational and analytical skills
• Excellent attention to detail and proficiency in Microsoft Office
• Effective oral and written communication skills
• A proactive “can-do” attitude
• Team player mentality

What We Offer:

• A great team and culture – see our recruitment video
• An exciting career with a world-leading software company in infrastructure solutions
• Competitive salary and benefits
• A supportive and collaborative environment
• Colleague Recognition Awards

Who We Are:

Bentley Systems (Nasdaq: BSY) is a leader in infrastructure engineering software, providing innovative solutions to advance the world’s infrastructure—supporting the global economy and environment. Our industry-leading software is used worldwide for designing, constructing, and operating roads, bridges, transit systems, water facilities, utilities, buildings, campuses, mining, and industrial facilities. Our offerings include MicroStation, Bentley Open applications, Seequent’s software, and Bentley Infrastructure Cloud, powered by the iTwin Platform for digital twins. Bentley has 5,000 colleagues generating over $1 billion in revenue across 194 countries.

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