UN Women: Programme Management Analyst, Bonn, Germany, NOB FTA

• Key Functions and Accountabilities
• Provide coordination support to PSMU work planning, monitoring and reporting
• Provide coordination support for the development of PSMU components of workplans (results and resources) in close collaboration with PSMU team and SPRED Directorate
• Coordinate with colleagues in PSMU to ensure that monitoring and reporting exercises for PSMU components of SPRED workplans and budgets are completed in a timely manner, ensuring timely completion of data entry in relevant systems
• Monitor and report on PSMU’s delivery and balance against workplan activities on a quarterly basis, and manage timely budget revisions in Quantum
• Provide coordination and technical support for organizing mid-year and annual review meetings on PSMU components of workplans
• Support preparation of PSMU’s team meetings and implementation of follow-up actions
• Provide coordination support to PSMU Programmatic Work
• Coordinate the Project and Programme Partner GPAC calendar development and management in close consultation with relevant PSMU team members
• Coordinate PAC meetings, distributing the Project Document and Programme Partner project Document packages to relevant PAC meetings and documenting PAC decisions
• Conduct preliminary reviews of completeness of submitted documentation and related annexes, prior to the substantive review by the relevant Programme Specialist
• Support the relevant Programme Specialist to ensure the documentation package is ready for review by PAC and liaise accordingly with the relevant submitting unit
• Liaise with Regional PSMU focal points and other HQ sections in relation to Global PACs meetings coordination and documentation completeness
• Support project and programme partner system initiatives including contributing to system enhancements of PRISM, PGAMs and Assurance Module by participating in User Acceptance Testing (UATs) and hyper care work streams
• Support internal/external Programme, Project and Programme Partner audits and other assessments, including collection of data and documents and liaising with relevant Regional PSMU Focal Points on relevant audits and assessments and on follow‑up of implementation of audit recommendations
• Coordinate the annual Assurance cost recovery, reconciliation and pre‑financing exercise as well as reservation of future Assurance costs
• Coordinate the annual exercise of publication of EU funded Programme Partner information on UN Women website
• Coordinate Capacity Building and Training events
• Coordinate PSMU capacity building and training events
• Provide support to the Learning Cafes organized by PSMU, including consolidation of information
• Provide overall admin and logistics support for events (e. g., workshops, training, meetings) that PSMU organizes
• Organize learning sessions on matters relating to this portfolio to ensure that all PSMU and other staff members understand the relevant procedures and corporate requirements
• Coordinate Knowledge Management and document management for PSMU
• Coordinate within PSMU to ensure effective documents and knowledge management are in place, with the use of PSMU shared drive and Share Point
• Update PSMU Share Point, as required
• Manage email distribution lists including Communities of Practice
• Coordinate PSMU operations in accordance with UN Women rules and regulations and policies and procedures
• Develop and implement annual workplans for the operations workstream in PSMU
• Oversee all operations activities, including budget, finance, human resources, procurement, IT, security, administration within PSMU and ensure that all PSMU staff members follow relevant UN Women rules, regulations, policies and procedures, in coordination with SPRED Directorate, DFA and HR
• Coordinate and facilitate recruitment processes and contract management for staff posts, consultants and interns
• Serve as HR/Leave Monitor in PSMU
• Support logistics and travel arrangements of official travel missions of PSMU, in accordance with the corporate travel policies and procedures
• Exercise proper financial controls in PSMU and provide technical expertise and support to the PSMU team for management of financial resources using Quantum, UN Women’s ERP system
• Create PSMU projects in PRISM/Quantum, undertake budget revisions, revision of project award and project status, determine unutilized funds, operational and financial close of a project
• The incumbent may perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
• Core Values
• Integrity
• Professionalism
• Respect for Diversity
• Core Competencies
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
• Functional Competencies
• Good knowledge of Project and Programme Partner lifecycle Management
• Ability to contribute to the formulation and monitoring of management projects
• Good knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system, is an asset
• Ability to provide advice and support
• Ability to handle confidential information
• Negotiating skills
• Good IT skills

Education and Certification

• A master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required
• A first‑level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree
• Project Management certification from a recognized global body is an asset

Experience

• A minimum of 2 years of progressively responsible experience in programme, project management in a large International and/or corporate organization is required
• Experience in office management, operations or budget/finance in a large international and/or corporate organization is required
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, and experience in the use of modern web‑based ERP systems such as Oracle Cloud is required
• Experience in international development and/or humanitarian work at the country, regional and/or global level is desirable
• Experience in the UN system is desirable
• Experience in knowledge management is desirable
• Experience in strategic planning and/or RBM is desirable
• Languages
• Fluency in English is required
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish)

EEO Statement

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect.

UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, competence, integrity and organizational need.

UN Women has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.

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