Finde einen Job 
Finde eine Ausbildung 
Top Arbeitgeber 
Top Universitäten 
Für Unternehmen Auf einen Blick
- Aufgaben: Support leadership with admin tasks, manage documentation, and coordinate with teams and partners.
- Arbeitgeber: Join Unframe, a fast-growing AI company revolutionizing enterprise systems with innovative solutions.
- Mitarbeitervorteile: Enjoy a dynamic work environment, flexible hours, and the chance to work with top investors.
- Warum dieser Job: Be part of a cutting-edge team, enhance your skills, and make a real impact in a fast-paced setting.
- Gewünschte Qualifikationen: 3-7 years as an Executive Assistant; fluent in English and German; strong organizational and communication skills.
- Andere Informationen: Ideal for proactive individuals who thrive in a collaborative, high-energy atmosphere.
Das voraussichtliche Gehalt liegt zwischen 42000 - 84000 € pro Jahr.
Unframe is a fast-growing AI company transforming enterprise systems with cutting-edge AI solutions. Backed by top investors and scaling rapidly, we are looking for an Executive Assistant to provide high-level support to our leadership team, manage critical business operations, and ensure seamless coordination across internal and external stakeholders.
About the Role
As an Executive Assistant at Unframe , you will play a key role in supporting company leadership while ensuring smooth business operations. You’ll be responsible for executive coordination, business documentation, and cross-functional enablement , while also managing relationships with external partners. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys balancing administrative support with operational execution.
Key Responsibilities
- Executive Support: Provide high-level administrative support to the leadership team, including calendar management, travel coordination, and meeting preparation.
- Business Documentation: Prepare and manage company documentation for investors, business partners, and authorities.
- Cross-Functional Enablement: Support and enable Sales, Finance, and Legal teams with streamlined processes and documentation.
- Vendor & Partner Management: Manage relationships with legal, finance, and external business partners.
- Contract & Documentation Management: Draft, review, and track contracts, agreements, NDAs, and other business-critical documents.
- Project & Process Management: Assist in operational initiatives, process improvements, and company-wide projects.
- Communication & Coordination: Act as a liaison between executives, internal teams, and external stakeholders to ensure smooth workflows and follow-ups.
- Event & Meeting Coordination: Organize board meetings, internal leadership meetings, company-wide events, and off-sites.
- Operational Support: Assist with office management, budgeting, and general administrative tasks as needed.
Who You Are
- 3-7 years of experience in an Executive Assistant, Operations, or Business Administration role.
- Fluent in both English and German (spoken and written) — English for internal communication, German for interactions with authorities.
- Highly organized, detail-oriented, and able to manage multiple priorities with accuracy.
- Strong communication skills with the ability to interact with executives and key stakeholders.
- Flexible and adaptable, comfortable working across time zones (especially US).
- Proactive, problem-solving mindset with a can-do attitude .
If this sounds like you, let’s build something amazing together!
#J-18808-Ljbffr
Executive Assistant New Berlin, Berlin, Germany Arbeitgeber: Unframe Inc.
Kontaktperson:
Unframe Inc. HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant New Berlin, Berlin, Germany
✨Tip Number 1
Make sure to highlight your experience in managing executive calendars and travel arrangements. This is crucial for the role, so be ready to discuss specific examples of how you've successfully handled these tasks in the past.
✨Tip Number 2
Since you'll be dealing with documentation for investors and partners, brush up on your skills in drafting and reviewing contracts. Being able to demonstrate your familiarity with business-critical documents will set you apart.
✨Tip Number 3
Emphasize your ability to work across different teams, especially Sales, Finance, and Legal. Share examples of how you've enabled cross-functional collaboration in previous roles to show that you're a team player.
✨Tip Number 4
Given the fast-paced environment, showcase your organizational skills and ability to manage multiple priorities. Prepare to discuss how you've successfully juggled various tasks while maintaining attention to detail.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant New Berlin, Berlin, Germany
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Assistant position at Unframe. Understand the key responsibilities and required skills, as this will help you tailor your application to highlight relevant experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasize your 3-7 years of experience in similar roles. Provide specific examples of how you've successfully managed executive support, documentation, and cross-functional enablement in previous positions.
Showcase Language Proficiency: Since fluency in both English and German is essential, make sure to clearly indicate your language skills in your application. You can include specific instances where you've used these languages in a professional context.
Tailor Your Cover Letter: Craft a personalized cover letter that reflects your understanding of Unframe's mission and values. Mention your proactive approach and problem-solving mindset, and explain why you're excited about the opportunity to support their leadership team.
Wie du dich auf ein Vorstellungsgespräch bei Unframe Inc. vorbereitest
✨Showcase Your Organizational Skills
As an Executive Assistant, being highly organized is crucial. Prepare examples of how you've successfully managed multiple priorities in the past, and be ready to discuss your methods for staying organized in a fast-paced environment.
✨Demonstrate Proactive Problem-Solving
Highlight instances where you've taken initiative to solve problems before they escalated. This role requires a proactive mindset, so share specific examples that showcase your ability to anticipate needs and act accordingly.
✨Prepare for Bilingual Communication
Since the role requires fluency in both English and German, practice discussing your experiences in both languages. Be prepared to switch between languages during the interview to demonstrate your comfort level with bilingual communication.
✨Understand the Company’s Vision
Research Unframe and its mission in the AI industry. Being knowledgeable about the company will allow you to align your answers with their goals and show your genuine interest in contributing to their success.
