Protocol Assistant

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Requisition ID:4960
Grade:G5
Country:Austria
Duty Station:Vienna
Category:General Service/Admin. Support
Type of Job Posting:Internal and External
Employment Type:Staff-Full-time
Appointment Type: Fixed Term – 100 series
Indicative Minimum Net Annual Salary:56,137 EUR
Application Deadline:09-Jan-2025, 11:59 PM(Vienna, Austria time)

Vacancy Announcement
This post is for local recruitment only.
Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States.

The Directorate of Global Partnerships and External Relations (GLO) is responsible for UNIDO\’s relations with Member States and all external partners.

The position is located under the Division of Policymaking Organs (GLO/PMO), which is responsible for organizing sessions of the UNIDO policymaking organs.

At the G5 level, the incumbent is expected to perform independent and specialized processes focusing on consistent service delivery and support services.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the Director, the Protocol Assistant is responsible for the following key functions:

MAIN DUTIES

Ensure smooth conduct of credentials/accreditations:

• Coordinate with the Office of the Director General and relevant offices on events related to the presentation of credentials.
• Liaise with the Permanent Missions on arrangements related to the presentation of credentials.
• Process the credentials of newly appointed Permanent Representatives.
• Draft and circulate UNIDO notes verbales to relevant authorities.
• Ascertain corresponding privileges and immunities in coordination with the Federal Ministry for Europe and International Affairs of Austria.

Prepare/coordinate high-level visits and official events:

• Coordinate visits of high-level dignitaries to the Director General.
• Provide protocol guidance for events hosted by UNIDO.

Coordinate protocol arrangements for policymaking organs sessions:

• Draft correspondences related to protocol matters.
• Monitor and circulate information on chairmanship of regional groups in Vienna.

Support correspondence of the Division of Policymaking Organs:

• Support obtaining required clearances for official correspondence.
• Maintain and update relevant digital records and online databases.

Respond to requests for information from Permanent Missions and internal sources:

• Maintain effective communication channels regarding protocol matters.

Other:

• Perform other duties as instructed by the Director of GLO/PMO.

MINIMUM REQUIREMENTS AND DESIRABLE CRITERIA

Education: Completed higher secondary education (high school diploma or equivalent) is required . Formal experience in the United Nations protocol practices is required .

Technical and Functional Experience

• A minimum of eight (8) years of working experience in a multicultural environment is required .
• Experience in the established United Nations protocol practices is required .
• Good planning ability, organizational and communication skills is required .
• Proficiency in using Microsoft Office is required .

Languages : Fluency in written and spoken English and French is required. Fluency in another official UN language, particularly Spanish, is highly desired .

CORE VALUES AND KEY COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently.

WE RESPECT DIVERSITY: work together effectively and inclusively.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively.

For further information on salaries, refer to the International Civil Service Commission website: of UNIDO are expected to uphold the highest standards of integrity, professionalism and respect for diversity. Only persons who fully commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System.

Visit the UNIDO careers site for details on how to apply: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application fees in connection with the recruitment process.

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